Brief Job Description:

Under general supervision, the Payroll Specialist will be assigned to the Payroll office and report to the Director of Payroll and or their designee. Confidentiality in all payroll-related matters must be adhered to at all times.

Job responsibilities will include, but are not limited to:

• Data entry of daily Time and Labor for Fire Department Payroll.
• Daily data entry of time and labor via the Tour Report system for BFD personnel.
• Data entry of daily firefighter detail-related payroll transactions.
• Data entry of daily vendor detail-related payroll transactions.
• Provides weekly payroll reports.
• Communication with all personnel to validate missing and inaccurate data on Tour Reports.
• Provides data and backup for legal requests from attorneys or those requesting subpoenas.
• Provides Wage Verification.
• Coordinates Workmens' Compensation payments with COB, OHR, and Workers' Compensation.
• Provides assistance to personnel with questions concerning dental, health, life insurance, retirement, and deferred compensation.
• Understanding and familiarity with union contracts.
• Performs corrections and/or adjustments in the time and labor payroll system (HCM) based on the Telestaff tour report system.
• Runs and reviews daily payroll reports and queries for completion and accuracy.
• Maintains and updates individual files on all employees at BFD.
• Verifies dates and amounts of salary for each of the above categories from the file to the rates in PeopleSoft.
• Maintains weekly files for the proper sorting and distribution of payroll checks, general filing, and other related duties.
• Provides assistance and instructions to employees with questions relating to payroll issues, such as tax forms, direct deposit, changes in deductions, and garnishments.
• Covers additional personnel during co-workers' absences.
• Provides support on special projects as deemed appropriate.
• Performs related duties as required.

Minimum Requirements (Licenses/Certifications):

• Applicants must have at least four (4) years of full-time or equivalent part-time paid professional experience in administrative office work, including payroll and accounting.
• High School Diploma or equivalent preferred.
• Strongly preferred that all applicants have experience in Data entry, Microsoft Office, and Google Suite.
• Knowledge of PeopleSoft HCM & Financials, as well as Kronos Timekeeper, is preferred.
• Willingness to initiate improvement and expansion of existing systems.
• Strong interpersonal skills and willingness to work as part of a team.
• Excellent oral and written communication skills.
• Ability to exercise good judgment and focus on detail as required by the job.
• Highly organized with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines.

Pre-Employment Drug Test Required

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: AFSCME/RA-15

Hours per week: 35