Under the direction of the Elections Commissioner, the Sr. Director of Administration and Finance will provide strategic, administrative, and financial leadership of the Elections Department, including financial management, annual budget planning processes, contracts management, compliance and reporting, and general administration. This position serves in a core leadership role within the Elections Department to support the building and advancement of inclusive management and internal operations systems.

The Sr. Director of Administration and Finance will analyze the needs of the department and create long-term plans to support the mission of the Elections Department.

The Elections Department facilitates fair and free municipal, state, and federal elections within the City of Boston. Outside of election season, the Department supports eligible Boston voters year-round through registration, education, and an annual census. The Department is committed to cultivating public trust through a lawful, efficient, and accessible election process. The Department works towards a future where every eligible voter in Boston can and chooses to exercise their right to vote.

• Under the direction of the Elections Commissioner, leads office functions related to budgeting, financial management, and procurement.
• Under the direction of the Elections Commissioner, develops and implements department-wide strategic plans and performance management. 
• Works closely with the Sr. Personnel Officer to plan and execute functions related to human resources and recruitment, including developing training.
• Makes recommendations to improve the administration of the Department. 
• Supervise, train, and evaluate staff as required. 
• Required to work any emergency as directed by the Elections Commissioner 
• Works with Department leadership, City Records leadership, and departments across the City to develop, document, and update policies and procedures consistent with applicable laws, regulations, and policies of the City.  
• Collaborates effectively with a variety of stakeholders in City departments to create or adjust processes and tools that increase efficiency, better meet policy objectives, and improve constituent experience and satisfaction.
• Develops a data-driven culture, data infrastructure, and uses data analysis to inform operational improvement.
• Identifies the need for and facilitates the coordination of meetings and workshops with key stakeholders throughout project lifecycles. 
• Manages deliverables and project execution activities from the initiation phase through post-live support, including needs assessment, build, implementation, analytics, innovation, maintenance, and enhancements.
• Administers new programs and transitions new processes to the appropriate City department staff. 
• Develops process maps/workflows from conducting current state process analysis and redesigns future state processes.
• Performs other duties as assigned.

• At least five (5) years of full-time, or equivalent part-time, professional experience in continuous improvement, project management, operations consulting,  senior organizational leadership, or related field required.

• A Bachelor's degree in public administration or policy, business management, data analysis, industrial engineering, or a related field may be substituted for two (2) years of the required experience.
• Strong prior experience with strategic planning, performance management, and implementing culture change, documenting policies and procedures, and working with internal and external stakeholders to drive change is required.
• Experience in documenting processes and procedures using flowcharts and other presentation tools is preferred.
• Strong interpersonal skills and a willingness to work as part of a team is required.
• Demonstrated experience collaborating with multiple stakeholders across organizations. 
• Dedication to serving the public and City workers, passion for learning, and a desire to make a difference.
• Experience in the public sector is highly desired.
• Prior experience with operational or continuous improvement programs or projects preferred.
• Familiarity with budget, procurement, and financial management is preferred. 
• Familiarity and expertise in people operations is preferred.
• Ability to multitask, identify areas of improvement, establish priorities, and work with a variety of different stakeholders to successfully improve a process.
• Ability to exercise good judgment and focus on details as required by the policy and law.
• Working knowledge of Microsoft Office and Google Suite.
• Boston residency required.

BOSTON RESIDENCY REQUIRED.

TERMS:

Union/Salary Plan/Grade: Non-Union/MM2/10

Hours per week: 35