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Administrative Secretary

Req ID
2025-29000
Dept
Office of Streets
Position
Regular Full-Time
Location
Pwd Central Off. Admin.Rm714
Salary Min
47,927.48
Salary Max
66,636.18
Union
AFG
Openings
1
Posting End Date
3/1/2025
Contact Email
elisa.rodrigues-pires@boston.gov

Overview:

This is a provisional appointment.

 

Brief Job Description (essential functions of the job):

 

Under direction, the Administrative Secretary serves as administrative aide in the Office of Streets.

Responsibilities:

  • Responds to telephone, email, and in-person inquiries regarding the permit application process.
  • As directed, compiles reports on permitted use of the streets in Boston.
  • Performs general clerical duties related to permitting process, including data entry, issuing, and filing for Public Works Department and Boston Transportation Department.
  • Receives and documents payment for various fees related to the permitting process.
  • Assists in a wide variety of his/her lesser administrative functions and recommends administrative procedural changes to carry out departmental objectives.
  • Types notices, letters, official memoranda and reports in connection with difficult and complex clerical duties.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Four (4) years of full-time, or equivalent part-time, experience in office or business administration, in work the major duties of which included one or more of the following functions: office management, records management, purchasing or personnel administration or any equivalent combination of the required experience and appropriate substitutions. 
  • An undergraduate degree may be substituted for a maximum of two (2) years of the required experience. 
  • A diploma for completion of a two-year, fulltime or equivalent part-time program in secretarial or business education above the high school level may be substituted for one (1) year of the required experience.
  • A thorough understanding of all aspects of the Microsoft Office Suite products required.
  • Working knowledge of "Class" software or related scheduling software; familiarity with permitting process; and familiarity with City of Boston neighborhoods desirable.
  • Ability to deal tactfully, honestly, and professionally with the public in a fast-paced environment required. 
  • Ability to exercise good judgment and focus on detail as required by the job.
  • Fluency in Spanish or other secondary language is preferred.

 

BOSTON RESIDENCY REQUIRED.

Terms:
Union/ Salary Plan/ Grade:  AFSCME/RA-14
Hours per week:  35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.