Position Overview

Under the direction of the Chief of Adult Library Services, provides support for programming developed by the adult programs department, including scheduling, invoicing, day-of assistance, coordination, and other clerical duties.

Reports to

Adult Programs Supervisor

Scope of Responsibility

• Assists the Programs (Adult) Librarians in all aspects of program coordination and implementation for adult programs at the Central Library, adult block programming, and initial programming in branches post-renovation or construction.
• Assists the Programs (Adult) Librarians in planning and preparation of programs, including outreach to vendors and performers.
• Schedules performers for adult programming and assists with required paperwork.
• Assists with information gathering and calendar input, including digital signage, for promotional efforts for programs scheduled by the Adult Programs Department.
• Assists with day-of logistics at programs for adults at the Central Library, as needed.
• Participates in all aspects of payment of invoices for adult programs including, registration of speakers and performers and tracking of payment checks.
• Assists in the collection and preparation of statistics for adult programs.
• Updates and maintains adult programs voicemail.
• For programming, prepares materials for delivery or shipping to the appropriate locations; sorts and routes mail.
• Assumes responsibility for all adult programs clerical duties as directed by the Chief of Adult Library Services.
• Other related duties as assigned.

• Education - High school graduate or equivalent. Additional education is desirable.
• Experience - At least two (2) years of administrative experience or equivalent education and/or training to carry out the responsibilities of the position.
• Ability to prepare analytical and statistical reports.
• Demonstrated initiative and appropriate independent decision-making skills.
• Demonstrated strong oral and written communication skills. Communicates effectively and presents ideas clearly.
• Demonstrated organizational skills. Identifies, plans, and prioritizes administrative job responsibilities and tasks; assists in implementing administrative timelines.
• Ability to collaborate with library staff, patrons, and vendors.
• Computer skills are necessary to complete the job as described. Proficiency with MS Outlook, Word, and Excel.
• Willingness to work a public service schedule.
• CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: AFSCME/LA-5

Hours per week: 35