City of Boston

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Senior Administrative Assistant (Fire Prevention)

Req ID
2024-28712
Dept
Boston Fire Department
Position
Regular Full-Time
Location
BFD-Fire Prevention Civilian
Salary Min
60,123.35
Salary Max
91,318.33
Union
SE1
Openings
1
Posting End Date
6/10/2025
Contact Email
dierdre.cummings@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under the supervision of an employee of a higher grade, directly supervises clerical support personnel of the Fire Prevention Division, including the planning and assigning of the work to meet the division's needs based upon the nature of the task to be accomplished.

Responsibilities:

  • Confers with agency staff in order to exchange information to resolve problems and coordinate activities. 
  • Reviews, analyzes, and prepares reports concerning assigned unit activities in order to improve work methods, determine progress, revise established procedures, and/or provide information to supervisors.
  • Oversees and coordinates the activities of subordinates in connection with the preparation, maintenance, and issuance of all permits, licenses, certificates, registrations, records, reports, and documents of the division, including the billing and collection of required fees.
  • Responsible for scheduling adequate staffing and training for the administrative functions of the Special Occupancy, Special Hazards, General Inspectors, and Plans Units, as well as covering other units as required; serves as backup when needed for any clerical member of the division.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicants must have at least three (3) years of full-time or equivalent part-time professional or administrative experience in management analysis or related field, some of which must have been in a supervisory capacity. Previous supervisory experience managing a staff larger than two (2) persons is preferred.
  • Knowledge of department rules, regulations, procedures, and functions preferred.
  • Knowledge of office practices and procedures; working principles of office management.
  • Knowledge of billing, cashiering, and collections.
  • Ability to understand and follow complex oral and written instructions.
  • Ability to compose correspondence and reports. 
  • Full working knowledge of PeopleSoft Financials Billing and Accounts Receivable Modules, Hansen Permitting Software, iNovah Cashiering, and Microsoft Office preferred.
  • Ability to exercise good judgment and focus on detail as required by the job.

Pre-Employment Drug Test Required

BOSTON RESIDENCY REQUIRED

 

Terms:

Union/Salary Plan/Grade: SENA/MM1-5

Hours per week: 35

 

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.