This is a temporary, grant-funded position, funded through the American Rescue Plan Act (ARPA) and expected to last through December 31, 2026 or when funds are depleted. The position may be extended based on operational need if alternative funding is identified.

WHO WE ARE

The mission of the Mayor’s Office of Economic Opportunity and Inclusion is to make Boston a national model of economic equity for working people, entrepreneurs, businesses, and investors by implementing sustainable solutions that repair economic harm and help build generational wealth for disadvantaged communities, foster local talent and innovative ideas, make city- sponsored opportunities more transparent and accessible, and strengthen the partnership between the City and local organizations, thereby enhancing the quality of life for all Bostonians and the experience for all visitors.

General Description

Under the supervision of the Director of Operations, the ARPA Grants and Contracts Manager is responsible for all procurements and contracts, including Invitations for Bids (IFBs) and Requests for Proposals (RFPs), Written Quote Contracts (WQCs), Inclusive Quote Contracts (IQCs), grantmaking, accounts payable, and reporting related to the Economic Opportunity and Inclusion Cabinet’s allocation of federal American Rescue Plan Act (ARPA) funding. The ARPA Grants and Contracts Manager will coordinate with relevant departments and program managers to liaise with vendors, set up requisitions and purchase orders, and ensure timely payments and reporting through the lifecycle of related contracts or grants. Additional financial duties will be assigned to support the wider finance functions of the department, such as reimbursements and other accounts payable needs.

• Provides oversight of grants and contracts for ARPA-funded projects, including advertisements, documentation, and openings.
• Reviews and processes bidding events for ARPA-funded projects to ensure that all required documents and sections have been completed adequately. Processes contracts, amendments, requisitions, purchase orders, change orders, and payments.
• Coordinates with project managers on ARPA-funded grant programs and processes grant agreements and payments.
• Supports grant project managers with outreach to grantees, including ensuring reporting requirements are met.
• Provides guidance and technical assistance to project managers in preparing procurements, troubleshooting procurement issues, and processing contracts and grant payments.
• Ensures compliance according to applicable laws, policies, and procedures, adhering to strict federal ARPA deadlines.
• Coordinates Cabinet responses for quarterly and annual ARPA reporting.
• Resolves problems and issues that arise in the processing of grants and contracts.
• Ensures systems are maintained for tracking distributed procurements and the status of ARPA grants and contracts in the process of execution.
• Collaborates with other A&F staff to identify opportunities for increased efficiency in the procurement and contracting process.
• Provides training sessions to EOI staff on contract processes and requirements under City and State law, particularly Chapter 30B and City Charter provisions.
• Identifies new external grant funding opportunities to support the work of the Cabinet and coordinates with relevant staff to submit application proposals.
• Performs related work as required.

• Four (4) years of experience in preparing, reviewing, and managing contracts and/or in accounts payable.
• A bachelor’s degree in business administration, public administration, or a relevant field of study may be substituted for two (2) years of the required experience.
• Excellent oral and written communication and organizational skills.
• Proficiency with Microsoft applications, Google Suite, and Zoom.
• The successful candidate must have proven experience in budget management, procurement, contract management, accounts payable, accounts receivable, and vendor relations.
• Bilingual preferred (Spanish, Haitian Creole, Cape Verdean Creole, Chinese, and Vietnamese).
• Ability to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade Non-Union/MM 2-7

Hours Per Week 35