City of Boston

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Administrative Secretary (ISD)

Req ID
2024-27701
Dept
Inspectional Services Dept
Position
Regular Full-Time
Location
Isd Administrative Div.
Salary Min
47,123.81
Salary Max
72,241.73
Union
SE1
Openings
1
Posting End Date
1/2/2025
Contact Email
Mari.Flaherty@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under the general supervision of the Director of Human Resources for the Inspectional Services Department, assists in the general administration of all personnel activities.

Responsibilities:

  • Responsible for maintenance of daily attendance records.
  • Responsible for the processing of weekly payroll and calculations of overtime and expenses. 
  • Processes reports on a monthly basis including personnel expenditures, overtime and travel allowances, and budget reports. 
  • Prepares job postings for vacant positions. 
  • Assists in the preparation of Worker's Compensation forms as needed. 
  • Performs related duties as required.

Minimum Entrance Qualifications:

  • Applicants must have at least four (4) years of full-time or equivalent part-time experience in Personnel Management.
  • Knowledge of the various union contracts, civil service rules and regulations, and Worker's Compensation Law preferred. 
  • Working knowledge of Microsoft Word and Excel is required.
  • Thorough working knowledge of PeopleSoft and all applications related to payroll processing and human resources is strongly preferred. 
  • Ability to exercise good judgment and focus on detail as required by the job. 

All applicants meeting the minimum entrance qualifications will be considered for this position.  

 

BOSTON RESIDENCY REQUIRED

 

Terms:

Union/Salary/Grade: SENA/MM1-3

Hours per week: 35

 

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.