This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under general supervision, performs auditing and accounting support work processing financial transactions and bookkeeping tasks within established rules and processes for procurement, payments, record keeping and audits. Supervises plans, directs and reviews the work of employees in lower grades in the unit.

• Receives and processes a variety of accounts payable transactions, including simple and more complex transactions.
• Assigns work to lower-level staff of the division. Leads, trains, and guides accounts payable staff regarding data entry, codes, record keeping, and transaction processing. Checks and reviews work for accuracy and adherence to agreement terms, policies, procedures, and regulations.
• Examines and verifies contracts, purchase orders, change orders, invoices/vouchers, to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
• Enters, updates, and corrects invoice and procurement data into an automated system.
• Using an automated system, runs standard reports, identifies and corrects discrepancies as necessary; balances daily transactions.
• Prepares audit documentation for financial and compliance audits.
• Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members.
• Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions. Checks and reviews accounts payable data entry and transactions of other city staff.
• Oversees record and document management and maintenance. Maintains applicable documentation and files. Prepares and maintains logs, tracking sheets, and similar files.
• Participates in system tests for modifications and upgrades.
• Prepares written business procedures, prepares and participates in presentations. 
• Performs related work as required.

• A minimum of three (3) years of full-time, or equivalent part-time, experience in office or business administration where major duties include bookkeeping or accounting. 
• A bachelor's degree in accounting or related field may be substituted for two (2) years of the required experience.
• Ability to supervise the work of employees.
• Ability to exercise good judgment and focus on detail as required by the job.
• Knowledge of Microsoft Office Suite, specifically Word and Excel strongly preferred.
• Experience with Oracle/PeopleSoft Inc., applications preferred.
• Appropriate educational substitutions may be made.

PREFERRED QUALIFICATIONS:

• Experience directly related to the essential duties and responsibilities, such as performing transactions related to accounting, bookkeeping, accounts payable, and/or accounts receivable transactions (including account balancing and reconciliation) using an automated financial system comparable to the City’s systems.
• Knowledge of the City of Boston Auditing department policies, procedures, ordinances, forms, and operating procedures related to, procurement, contract administration bookkeeping, account/fund administration, or accounts payable transactions.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SEIU/RL-14

Hours per week:  35