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Administrative Analyst

Req ID
2023-25077
Dept
Inspectional Services Dept
Position
Regular Full-Time
Location
Isd Plans&Examination Division
Salary Min
47,123.81
Salary Max
72,241.73
Union
SE1
Openings
2
Posting End Date
9/19/2024
Contact Email
Mari.Flaherty@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under the general supervision of the Assistant Commissioner of Plans and Zoning, the Administrative Analyst will provide administrative and technical support to the Plans and Zoning Division.

Responsibilities:

  • Processes intake reviews for long form permit applications for commercial, industrial and residential projects.
  • Makes preliminary review of plans and applications for building construction to ensure compliance with the documentation requirements for long form permit applications.
  • Refers plans to Chief Building Inspector or Associate Inspection Engineers as needed.
  • Verifies completion of necessary documentation.
  • Responds to calls and emails from internal and external customers.
  • Staff counter to respond to in person applicant questions.
  • Explains Department policies and procedures, laws, rules and regulations to the general public and to other agencies.
  • Performs other related duties as required.

Minimum Entrance Qualifications:

  • Must have at least four (4) years experience in reviewing permit applications and/or building permit records, and/or assisting the public in resolving complaints.
  • BA preferred or can be substituted by at least five (4) additional years of experience in a related field.
  • Familiarity with permitting process and reviewing plans preferred.
  • Assist in the administration and coordination of activities of the Department.
  • Good communication, decision making, and organizational skills.
  • Knowledgeable in the State Building Code, Zoning Code, and other federal, state and city regulations and laws.
  • Able to follow complex instructions, and to communicate effectively with employees and the general public.
  • Knowledge of Microsoft Word, Google Suite, Access, Hansen and/or other similar permitting programs.
  • Certification as a Permit Technician issued by the International Code Council is required within twelve (12) months of hire.
  • Ability to exercise good judgement and focus on detail as required by the job. 

City of Boston Residency Required

 

Terms:

Union/Salary Plan/Grade: SENA/MM1/3

Hours per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.