Brief Job Description (essential functions of the job):

The Department of Innovation and Technology (DoIT) is seeking an Operations Coordinator to join its Operations team. Under the general supervision of the Department of Innovation’s Director of Operations, the operations coordinator will perform a combination of physical inventory management and assessment and inventory-related financial functions, participate in special projects, use the BAIS Financial System to research and report on information requests and assist in documenting business procedures and operating best practices.

• Assists with the day-to-day operations of the Department of Innovation and Technology.
• Implements and documents the Department of Innovation and Technology operations procedures, rules, and regulations.
• Coordinates the department’s record management procedures.
• Facilitates vendor outreach utilizing tools such as the City’s Supplier Portal.
• Enters various financial transactions, including but not limited to requisitions, purchase orders, receipts, invoices, bids, and contracts.
• Tracks department expenditures against budgeted appropriations.
• Manages incoming and outgoing mail and deliveries. 
• Manages and replenishes office supply inventory and orders.
• Conducts physical inventory assessment and tracks ongoing onsite inventory for future replenishment.
• Keeps shared inventory and staging areas for Service Desk and Networking technology teams organized, clean, equipped, and safe.
• Coordinates e-waste and Digital Equity repurposing of physical equipment.
• Works in partnership with the Service Desk and Network teams and our partners to plan for future incoming deliveries and optimize required space for incoming deliveries.
• Performs related work as required.

• A minimum of two (2) years of full-time, or equivalent part-time experience in office management, office administration, business administration, or business management is required.
• An undergraduate degree from a recognized school with a major in business or public administration or equivalent is preferred and may be substituted for two (2) years of the required experience.
• Knowledge and experience in budget preparation and management analysis preferred.
• Experience with Oracle PeopleSoft applications preferred. Experience with Gmail, Google, Drive, Microsoft Word, Excel, Access, and PowerPoint is preferred.
• Strong presentation skills, as well as strong interpersonal and organizational skills, are preferred.
• Ability to exercise good judgment and focus on detail as required by the position.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SENA/MM1-6

Hours per week: 35