Under the supervision of the General Services Manager, the Senior General Services Specialist performs professional financial and administrative duties within the General Services division in the Treasury Department.

• Process monthly retirement payroll.
• Assist with daily balancing of the City’s main accounts.
• Create funding for weekly and monthly retirement payroll and generate additional reports as needed.
• Review and enter garnishments into the system.
• Issue manual and express checks.
• Place stop payments, perform reversals, and reissue checks.
• Utilize online banking to review accounts, process positive pay, and monitor for fraud.
• Record and maintain accurate data on financial spreadsheets.
• Report daily cash figures to the Retirement Department.
• Input weekly reports for the Auditing Department.
• Collaborate with the General Services Manager to process annual W-2s.
• Prepare Form 945 for Retirement, update weekly and monthly logs, process federal taxes, and reconcile with Boston Retirement and Accounting quarterly.
• Verify the accuracy of constable records, confirm Massachusetts state insurance, obtain the Department Head's signature, and maintain a log of bonds signed.
• Manage the department’s postage, track weekly mail processing, and monitor charges made to the meter.
• Review and update General Services procedures.
• Provide strong customer service to City employees, departments, retirees, and vendors via in-person interactions, telephone, and email.
• Periodically support and back up other areas of the General Services Division as needed.
• Assist the General Services Manager with daily functions.
• Perform related duties as required.

• Minimum of four (4) years of full-time professional experience in accounting, payroll, or a related field.
• Associate’s degree in accounting, finance, business administration, or a related field preferred; may substitute for up to one (1) year of experience. A bachelor’s degree may substitute for two (2) years of required experience.
• Knowledge of accounting principles and practices.
• Strong ability to work independently, with high organization and self-motivation.
• Effective in a high-volume environment and skilled in interacting with others.
• Capable of managing multiple projects simultaneously and meeting deadlines.
• Ability to collaborate with team members, other departments, and external organizations.
• Excellent communication and interpersonal skills.
• Reliable, with the ability to produce efficient work in a timely manner.
• Proficient in spreadsheet software and comfortable with accounting and financial reporting.
• Knowledge of Oracle PeopleSoft applications preferred.
• Proficiency in Microsoft Office Applications and Google Sheets is required.
• Demonstrated ability to work in diverse teams and build strong relationships across various functional areas.
• Notary Public certification is preferred but not required.
• Fluency in a second language is desirable but not required.
• Proven ability to understand complex problems and navigate to solutions.
• Strong written and verbal communication skills.
• Ability to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SENA/MM1-6

Hours per week: 35

This is an in-office position.