The mission of the Auditing Department is to present a complete and accurate statement of the City’s financial condition. In collaboration with the City Auditor, the Deputy City Auditor directs and manages all programs of the Auditing department to ensure all City financial transactions are properly authorized, accurate, conform to legal requirements, and are properly reported and recorded in the City’s financial records.

Project Management/Auditing Work

• Oversees department projects and assists managers with work plans and project management.
• Oversees the annual financial and federal audits and all federal or state audits of grants and special revenue.
• Oversees the preparation of the City’s Basic Financial Statement, Official Statement, Management Letter, Comprehensive Annual Financial Report, Single Audit, Schedule A, MSBA Audits, Free Cash Certification, other third-party reports, and departmental reports and documents.
• Oversees and authorizes the execution of warrants and procurement requirements, assuring compliance with City regulations and standards.
• Works with department managers to determine contract needs and oversees the management of contract work plans.
• Oversees and authorizes the execution of payroll transmittals and human resources, time and labor, and payroll regulations and standards, assuring compliance with City regulations and standards.
• Manages cross-functional and complex projects; develops and executes work plans.

Operations/General Departmental Management Responsibilities

• Under the direction of the City Auditor, directs the operations of the Auditing Department, including the development and execution of the department’s budget, development of staffing plans, implementation of the department’s work rules, and other requirements and processes of the City.
• Participates and advises on the establishment and communication of each program’s goals, objectives, and performance measures. Works with program managers to develop staffing plans, identify training needs, prioritize and plan projects, and communicate business processes and performance standards.
• Oversees and provides advice in a variety of personnel transactions and human resource management activities regarding the staff of the department, such as any or all of the following: recruitment and selection, documentation and communication of performance, employee relations, grievances or complaints, identifying training or development needs; documentation and management of hours and attendance, employee separations; and similar items, in accordance with applicable rules, regulations, laws, and collective bargaining agreements.
• Works collaboratively with the City Auditor and program managers to evaluate and identify changes to the department’s priorities, processes, organization, and systems.

External/Other

• Maintains current understanding of Massachusetts procurement law and statute changes that may impact administrative and policy matters.
• Conducts research and stays abreast of trends in municipal financial structures, as well as prevailing or best accounting practices. Evaluates and recommends business process changes and application modifications or enhancements.
• Ensures that the department’s business processes and functions are consistent with best practices, focusing on maximizing the use of technology.
• Directs the planning and development of citywide training related to financial transactions and financial analysis. Provides technical assistance to departments and agencies.
• Performs related work as required.

• At least five (5) years of full-time, or equivalent part-time professional experience in municipal financial management or accounting or grant-related functions.
• A Bachelor's Degree in Business or other related field is strongly preferred.
• Experience with Financial Database software; PeopleSoft Financials v9.1 preferred.
• Demonstrated proficiency with Microsoft Office Suite applications, specifically experience in using Microsoft Word, Excel, and Access.
• Familiarity with the City of Boston's financial business practices and policies may be substituted for two (2) years of the required experience. Appropriate education substitutions may be made.
• Knowledge of municipal, fiscal, budgetary, and financial operations of City government.  
• Ability to direct the activities of the Auditing Department. 
• Ability to formulate major operating policies for the Auditing Department and the City. 
• Ability to explain the financial and operating procedures of the Auditing Department and the City. 
• Ability to present complex financial reports and position statements to the City Council, legislative, and other governmental agencies. 
• Ability to acquire thorough knowledge of the status of Ordinances and regulations governing municipal finances.

Preferred:
Massachusetts Certified Public Purchasing Official (MCPPO)
Certified Public Accountant
Master's Degree in Business Administration or Public Administration

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: Non-Union MM2-14
Hours per week: 35