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Policy Assistant

Req ID
2024-27616
Dept
Mayor's Office
Position
Regular Full-Time
Location
May Mayors Office
Salary Min
65,287.35
Salary Max
95,151.52
Union
EXM
Openings
1
Posting End Date
12/25/2024
Contact Email
domingo.coto@boston.gov

Overview:

The Policy Assistant within the Policy Team in the Mayor’s Office is responsible for managing administrative and operational responsibilities related to policymaking, policy communications, and policy-related community engagement, This includes, but is not limited to, coordinating and facilitating the scheduling of internal and external stakeholders; managing the overall organization of materials for the Policy Team, including briefing materials for the Mayor and senior staff; and assisting on policy initiatives. The position frequently acts as a liaison to administration officials as well as external stakeholders, and residents of Boston. The position may have exceptional opportunities for growth and offers a high level of hands-on experience for the right individual.

Responsibilities:

  • Manage the calendar for the Policy Team, in particular the daily calendar of the Chief of Policy, such as planning and coordinating all details related to meetings and events; 
  • Assist with the preparation of written materials for policy team members and internal and external meetings;
  • Perform administrative functions including emails and other inquiries and responding promptly and courteously;
  • Supports the policy team on signature projects and coordinate meetings of the broader policy and senior advisors group;
  • Represent the Mayor's Office in a professional manner;
  • Performs related duties as required.

Minimum Entrance Qualifications:

  • At least two (2) years full-time, or equivalent part-time, professional experience.
  • A Bachelor’s degree may be substituted for two (2) years of the required experience.
  • Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
  • Strong interpersonal skills; willingness to work as part of a multicultural team; commitment to building genuine, respectful relationships with internal and external partners.
  • Strong organizational skills and attention to detail
  • Demonstrated commitment to community building, civic engagement, equity and justice.
  • Ability to maintain calm under pressure and in high-stress situations
  • Ability to exercise discretion and good judgment; maintain confidentiality with highly sensitive information.
  • Experience with Microsoft Office and Google Workspace tools.

 

Boston Residency Required

 

Terms:

Non Union/MM2-6

Hours per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.