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Occupational Health Admin Assistant

Req ID
2024-27613
Dept
Boston Police Department
Position
Regular Full-Time
Location
BPD Police Headquarters
Salary Min
55,064.79
Salary Max
76,627.45
Union
SU4
Openings
1
Posting End Date
11/14/2024
Contact Email
clarence.thompson@pd.boston.gov

Overview:

This is a provisional appointment.

 

Under general direction, the Administrative Assistant will oversee the daily administrative operations of the Occupational Health Services Unit (OHSU.)  

Responsibilities:

  • Administrative support to the Director of the Occupational Health Services Unit and various on-site medical contractors.
  • Appointment scheduling, maintaining administrative systems for the monitoring and tracking of Department employees assigned to all units of the Human Resources Division and maintaining related payrolls.
  • Maintaining OHSU databases, preparing reports, tracking employees who are receiving worker’s compensation and 111F benefits.
  • Copying of files and charts, assisting in the preparation of disability and involuntary retirements.
  • Assisting with drug test scheduling and data collection, drug test collection, including hair and urine samples, in accordance with departmental policies.
  • General office / clerical functions.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicants must have at least four (4) years of full-time or equivalent part-time paid professional experience in administrative office work. Additional experience preferred. 
  • A bachelor’s degree may be substituted for two (2) years of the required experience. 
  • The ideal candidate should have excellent organizational, communication, writing and interpersonal skills.
  • Demonstrated attention to detail, a strong work ethic, and must appreciate and respect the confidentiality of all situations. 
  • It is strongly preferred that all applicants possess working knowledge of Microsoft Word, Excel, Access and use of GMAIL Suite. 
  • Ability to exercise good judgment and focus on detail as required by the job.

 

CRIMINAL RECORD CHECK REQUIRED

PRE-EMPLOYMENT DRUG TEST REQUIRED

BOSTON RESIDENCY REQUIRED

 

Terms: 

Union/Salary Plan/Grade: SEIU/RL-15

Hours per week:   35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.