City of Boston

Accounts Payable Supervisor

Req ID
2024-26731
Dept
Auditing Department
Position
Regular Full-Time
Location
Auditing Department
Salary Min
51,929.59
Salary Max
79,447.86
Union
SE1
Openings
1
Posting End Date
9/19/2024
Contact Email
Sheila.Fay@boston.gov

Overview:

This is a provisional appointment.

 

Brief Job Description (essential functions of the job):

 

Under the general supervision of a Senior Administrative Analyst, the Administrative Analyst/Supervisor of Accounts Payable will work as part of a team to manage accounts payable processes for the City. This Supervisor will focus on contract management and support the other Supervisors in their respective areas of specialization.

Responsibilities:

  • Examines and verifies contracts, purchase orders, change orders, invoices/vouchers, and employment agreements to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
  • Supervises accounts payable staff of the Auditing Department. Assigns work to staff. Leads, trains, and guides staff regarding accounts payable transactions and record keeping.
  • Checks and reviews work for accuracy and adherence to terms, policies, procedures, and regulations as well as within deadlines.
  • Receives and processes a variety of accounts payable transactions, with emphasis on the more complex transactions or situations.
  • Handles customer situations referred by other staff, with emphasis on the more difficult or complex questions or problems.
  • Assists and instructs vendors, customers, and/or city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions.
  • Serves as backup to other Supervisors of Accounts Payable in their areas of focus.
  • Oversees the record and document management and maintenance. Maintains applicable documentation and files. Prepares and maintains logs, tracking sheets, and similar files.
  • Using an automated system, runs standard and custom reports, such as match exception reports. Coordinates and executes resolution to discrepancies as necessary.
  • Extracts data and files from a variety of systems and uploads to other systems, identifying and correcting errors and problems as necessary.
  • Provides data for and prepares a variety of financial and statistical reports.
  • Assists in providing potential improvements or corrections to the city's procedures, policies, and automated financial systems or programs.
  • Participates in system upgrades and testing of modifications.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • At least (3) three years of full-time or equivalent part-time, professional experience in the field of office or business administration or accounting in work in which the major duties included accounts payable, accounts receivable, bookkeeping, or related accounting or financial work.
  • Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
  • Experience leading, training, or supervising staff preferred.
  • Knowledge of Microsoft Office suite, specifically Word and Excel, strongly preferred. Experience with Oracle/PeopleSoft applications preferred.
  • Knowledge or experience with any or all of the following: the electronic systems used by the City of Boston for accounting, payroll, cashiering, procurement, or other financial transactions; City of Boston Auditing department policies, procedures, ordinances, forms, and operating procedures related to procurement, contract administration bookkeeping, accounts payable, or accounts receivable transactions highly preferred.
  • Ability to exercise good judgement and focus on detail as required by the job.

 

 

BOSTON RESIDENCY REQUIRED.

 

TERMS:

Union/Salary  Plan/Grade:  SENA/MM-4

Hours per week: 35

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