City of Boston

Special Assistant to the Director

Req ID
2024-26336
Dept
Office of Housing
Position
Regular Full-Time
Location
CITY OF BOSTON: DEPT OF NEIGH DEV (DND)
Salary Min
57,927.19
Salary Max
82,463.86
Union
EXM
Openings
1
Posting End Date
7/22/2024
Contact Email
Kelly.Shay@Boston.Gov

Overview:

The mission of Mayor's Office of Housing’s (MOH) is to make Boston a more equitable and inclusive city where all residents can thrive. MOH oversees programs that create and preserve affordable housing, support homeowners and renters, provide housing and services to homeless individuals and families, and develop city-owned property. MOH seeks to carry out its mission through a lens of promoting diversity, equity and inclusion and addressing the effects of systemic racism in our city.


Under the direct supervision of the chief of housing and the Director of Operations, the Special Assistant provides administrative services to the Chief of Housing and other members of the director’s office by performing work of a highly confidential and complex nature. This individual also works on a variety of special projects based on direction from the Chief of Housing or Director of Operations. In addition, the Special Assistant will provide administrative and logistical support to Human Resources.

Responsibilities:

  • Manages the Chief of Housing’s schedule.
  • Manages the daily flow of internal and external communication, including phone calls and correspondence to and from the Chief of Housing and MOH Director’s Office staff.
  • Coordinates complex and confidential special projects as directed by the Chief of Housing.
  • Coordinates and provides the Chief with materials relevant to scheduled meetings.
  • Reviews and scrutinizes materials generated by the Director’s office.
  • Writes, files, and tracks submission and execution of service and purchase orders and other documents requiring the chief of housing’s signature.
  • Handles arrangements for staff retreats, agency-wide meetings and engagement events.
  • Performs Human Resources administrative tasks and personnel transactions.
  • Assists Human Resources and managers with recruitment and hiring processes.
  • Performs other related duties required by the position.

Minimum Entrance Qualifications:

 

  • Four (4) years of confidential administrative or professional experience. High School Diploma or equivalent. Bachelor's degree preferred and may substitute for 2 years experience. Appropriate educational substitutions may be made.
  • Ability to work independently, in a confidential environment, with minimum supervision.
  • Excellent oral, presentation and written communication skills.
  • Strong organizational and interpersonal skills, attention to detail; and knowledge of standard office practices and procedures.
  • Ability to communicate and work well with other City Departments.
  • Strong computer skills, including in Google Suite and Microsoft Office.
  • Ability to exercise good judgment and focus on details as required by the job.
  • Fluency in languages other than English is desirable.

 

BOSTON RESIDENCY REQUIRED

 

Terms:

Union/Salary Plan/Grade:   NU-N22

Hours:   35 per week

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