This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under direction, the Street Permit Examiner works in posting a wide variety of ordinary accounts, collects permitting fees; maintains records of expenditures relating to permits, and reconciles daily receipts for deposits and verifies the total monetary intake; prepares deposit sheet and submits to Public Works division.

Responsibilities include but not limited to:

•  Point of contact for matters including, but not limited to, permit applications and billing for large organizations.
• Reviews applications submitted by contractors for accuracy, adherence to construction guidelines and protocol, and completeness and issues street occupancy permits including dumpsters, cranes, staging, jersey barriers, pedestrian walkways, filming, construction vehicles, and valet parking.
• Reviews and analyses driveway applications for accuracy and completeness; coordinates with the Public Improvement Commission (PIC), Boston Transportation Department (BTD), Inspectional Services Department (ISD) to ensure the application meets all requirements and is approved by the necessary departments. Maintains an excel spreadsheet for tracking driveway and deposit returns, and approval process at both PIC and Transportation.
• Responsible for computing complex sub professional accounting work (i.e. reading construction plans and computing appropriate fees).
• Receives and documents payments for various fees related to the issuing and filing of permits. Inputs information into the appropriate software systems such as Hansen permitting system and Inovah cashiering system.
• Provides assistance to in-house lawyers as well as private law firms seeking copies of permits involved in law suits against the City due to personal injuries, damages to vehicles due to pot holes, broken sidewalks or unsafe constructions sites within our public ways.
• Maintains bonds for street occupancy excavation projects by ensuring that all contractors are bonded. Processes new bonds and verifies all bonds are up to date.
• Performs clerical duties related to the permitting process, i.e., answers phone and in person inquires; assists customers at the Permit Branch counter; responds to emails; and answers routine correspondence regarding the permit application process. Orders supplies (i.e. signs, labels, toner) as needed.
• Performs related work as required.
• Required to work any emergency as directed by the Chief of Streets or designee.

• Applicants must have at least four (4) years of fulltime, or equivalent part-time, office experience in work which may have included bookkeeping and budgetary accounting principles and methods related to financial administrative procedures.
• Thorough knowledge of office practices and procedures; working knowledge of office appliances and their applications; working knowledge of office record keeping and reporting; working knowledge of software such as Word and Excel.
• Ability to develop effective office work procedures.
• Knowledge of permitting and construction regulations highly preferred. Knowledge of city ordinances, rules and regulations highly preferred.
• Working ability to prepare clear and concise reports; to communicate effectively both orally and in writing, to maintain harmonious working relationships with co-workers, departmental personnel, outside agencies, and members of the public.
• Ability to work independently with minimal supervision.
• Ability to read and interpret road engineering schematics and construction plans.
• Must have the ability to exercise good judgment and be able to focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: AFSCME/RA-14A

Hours per week: 35