Under the direction of the Director of Alterations and Repair, the Capital Projects Coordinator assists in capital projects within the department’s building portfolio, ensuring projects and initiatives are aligned with the vision and strategic plans of the department. In addition, this role coordinates project activities with Department Leadership, City of Boston Departments, external contractors, and other stakeholders. Finally, it acts as the project manager on smaller-scale renovation or repair projects.

As the Property Management Department’s primary liaison with the Public Facilities Department, the Capital Projects Coordinator shall represent the department’s interests in all capital planning and Owner, Architect, and Contractor (OAC) meetings, coordinate complex projects involving multiple areas of building operations, and ensure that Department Senior Leadership are aware of key status and decision points for Capital Projects.

The City of Boston Property Management Department's (PMD) mission is to manage, maintain, repair, and provide security for the City's municipal buildings, including City Hall and Faneuil Hall, to preserve the useful life of City facilities and reduce operating costs through effective preventative maintenance measures. The Property Management Department is also responsible for managing capital projects such as office renovations, HVAC upgrades, elevator repairs, equipment installations, and more.

• Responsible for internal coordination and oversight of assigned projects, which includes liaising with the Public Facilities Department and other City of Boston departments on significant capital projects.
• Coordinates with internal and external partners on all aspects of project oversight and provides a supporting role as a liaison for scheduling, managing operational impacts, and maintaining project documentation.
• Oversees a minimum of 1-2 projects at various stages of work, including Furniture, Fixtures, and Equipment (FF&E)-focused projects, in addition to a small number of mid-size projects.
• Schedules and attends meetings, prepares meeting materials, develops agendas, and ensures minutes are available, particularly for internal project team meetings, as appropriate.
• Prepares documents and agendas to facilitate Department review of Capital Projects during the design phase.
• Assists Department Leadership in the development and submission of annual capital Plan and CIPR requests.
• Assists in the development and execution of communications plans on a program and project basis.
• Informs building staff and other City Departments and Agencies of potential impacts of Capital Project work, including but not limited to - scheduled power outages, elevator outages, water shut-offs, and other building impacts.
• Initiates and maintains appropriate working relationships with staff within the department and with other City departments and partners.
• Performs other related and comparable duties as assigned.
• Performs related work as required.

• Minimum of three (3) years of full-time or equivalent part-time related experience in project management, capital planning, renovation, or construction projects.
• Bachelor's degree in architecture, engineering, or construction management, or a related field preferred.
• Excellent communication, public speaking, and presentation skills are essential.
• Ability to exercise sound judgment and focus on detail as required by the job.
• Ability to work independently and to initiate proposals for implementation.
• Ability to work collaboratively and proactively with various advisory groups and levels of staff in a team environment.
• Ability to manage resources, timelines, and deadlines.
• Ability to identify, plan, and prioritize job responsibilities and tasks and determine and implement project timelines.
• Must have and maintain a valid Massachusetts Driver’s License.

Boston Residency Required

Terms:

Union/Grade:
SENA/ MM1-8

Hours per week: 35