City of Boston

Chief Building Administrative Clerk

Req ID
Inspectional Services Dept
Regular Full-Time
Isd Building&Structures
Salary Min
Salary Max
Posting End Date
Contact Email


This is a provisional appointment.


Brief Job Description (essential functions of the job):


Under general direction, performs work of moderate difficulty in supervising an administrative section of the Building Department. Administers programs for Building and Structures including certificates of inspections, setting up database, data entry, mailing corresponding and providing reports to Building & Structures Division manager.


  • Plans, schedules, supervises and reviews work of subordinate clerical personnel.
  • Supervises the receipt and processing of applications.
  • Monitors access to previous departmental records on property.
  • Monitors the receipt and recording of all monies paid to the Department for permits, licenses, publications and/or certificates.
  • Assures the effective organization and operation of clerical units that record and file information relative to property in the City of Boston.
  • Ensures notification to owners of code violations reported.
  • Coordinates court action against owners who fail to make required corrections; follows through to final disposition of all complaints of violations and reported violations noted by the regular inspectional procedures.
  • Compiles data and prepares reports required by the supervisor.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • At least three (3) years of full-time, or equivalent part-time, related experience in an administrative position required.
  • Working knowledge of Hansen with Microsoft, Excel, Word and Access preferred.
  • Strong oral and written skills preferred.
  • Ability to be cross trained on other Building & Structures Division administrative tasks.
  • Ability to exercise good judgment and focus on detail as required by the job.

Boston Residency Required



Union/Salary Plan/Grade: AFSCME/RA-14

Hours per week: 35



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