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Operations Coordinator

Req ID
2023-24754
Dept
Dpt of Innovation & Technology
Position
Regular Full-Time
Location
ASD-Mgmt Information Systems
Salary Min
63,517.01
Salary Max
95,115.57
Union
SE1
Openings
1
Posting End Date
11/30/2023
Contact Email
estelle.tshitenge@boston.gov

Overview:

 

Brief Job Description (essential functions of the job):

 

The Department of Innovation and Technology (DoIt) is seeking an Operations Coordinator to join their Operations team. Under the general supervision of the Department of Innovation’s Director of Operations, the operations coordinator will perform a variety of human resource and financial functions, participate in special projects, use the BAIS Financials and Human Capital Management to research and report on information requests, and assists documenting business procedures.

Responsibilities:

 

  • Assists with the day to day operations of the Department of Innovation and Technology.
  • Implements and documents the Department of Innovation and Technology operations procedures, rules, and regulations.
  • Coordinates the department's record management procedures.
  • Facilitates vendor outreach utilizing tools such as the City’s Supplier Portal.
  • Enters various financial transactions including but not limited to requisitions, purchase orders, receipts, invoices, bids, and contracts.
  • Tracks department expenditures against budgeted appropriations
  • Reports on financial and human resource information requests.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • A minimum of two (2) years of full time, or equivalent part time experience in office management, office administration, business administration or business management is required.
  • An undergraduate degree from a recognized school with a major in business or public administration or equivalent is preferred and may be substituted for two (2) years of the required experience.  
  • Knowledge and experience in budget preparation and management analysis preferred.
  • Experience with Oracle PeopleSoft applications preferred.  Experience with GMail, Google Drive, Microsoft Word, Excel, Access and PowerPoint is preferred.
  • Strong presentation skills as well as strong interpersonal and organizational skills preferred.
  • Ability to exercise good judgment and focus on detail as required by the position.

 

Boston Residency Required

 

Terms:

 

Union/Salary Plan/Grade:  SENA MM1-6

Hours per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.