City of Boston

Grant Manager

Posted Date 2 weeks ago(5/16/2023 10:40 AM)
Req ID
Emergency Management
Regular Full-Time
Boston City Hall
Salary Min
Salary Max
Posting End Date
Contact Email


The City of Boston Mayor’s Office of Emergency Management (OEM) seeks a highly qualified candidate to serve as Grant Manager.  The position is funded under the Department of Homeland Security’s Urban Area Security Initiative (UASI) program. The successful candidate will have strong project management, grant management, and communication skills, and will be responsible for supporting components of the UASI program.  Under the supervision of a Project Director, the successful candidate will be responsible for staffing/supporting subcommittees tasked with oversight of Department of Homeland Security-funded investment areas and related projects within the Metro Boston Homeland Security Region (MBHSR) in order to promote and support the MBHSR cross-jurisdiction/cross-discipline homeland security strategy.


OEM coordinates the City's homeland security and emergency management programs.  OEM's mission is to enhance the City of Boston and Metro-Boston Homeland Security Region's capacity to prevent, protect against, respond to, and recover from major emergencies.  Working in close partnership with Boston's public safety and public health agencies, OEM plans and prepares for emergencies, educates the public about preparedness, conducts training, exercises and drills, and performs other services to support the City and Region’s overall preparedness. OEM follows an all-hazards approach preparing for emergencies of different types - whether they be natural or man-made.



  • Serve as grant manager for assigned investment areas and related projects.
  • Maintain strong working relationships with regional and City stakeholders.
  • Develop briefing materials and facilitate meetings for investment subcommittees and working groups.
  • Manage in the creation of specific regional and multi-discipline project plans and budgets for assigned investment areas.
  • Represent OEM at official functions, inter-agency meetings and appropriate training sessions as required.
  • Develop budget and project plan documents for submission to the Massachusetts Executive Office of Public Safety and Security (EOPSS) and the Federal Emergency Management Agency (FEMA).
  • A lead manager in the overall planning of projects as assigned. Assist with overall planning and management of projects as assigned.
  • Support implementation of investment subcommittee recommendations to including equipment procurement and training coordination.
  • Obtain required project approvals for FEMA and EOPSS.
  • Develop scopes of work and bid events for equipment and service procurements and  Request for Proposals (RFPs) in compliance with Massachusetts General Law Ch. 30b.
  • Oversee selection committee activities associated with the RFP process.
  • Coordinate preparation of contracting documents with the City’s Law and Procurement departments,  vendors and contractors.
  • Review invoices received from vendors and contractors, confirm receipt of equipment and services and submit required documentation in the City’s financial system.
  • Establish and monitor project metrics and milestones, perform project review and analysis to determine effectiveness, and develop and implement corresponding recommendations for changes and improvements.
  • Maintain project budget documents.
  • Prepare project status reports for submission to EOPSS and FEMA.
  • Fulfill other OEM duties as assigned, including on-call shifts and staffing of the City’s Emergency Operations Center (EOC) during an emergency or major planned event.

Minimum Entrance Qualifications:


  • At least three-four (3-4) years of experience in planning, implementing, and coordinating complex projects.
  • Bachelor’s Degree, preferably in Public Policy, Administration, Business, or related field. Bachelor’s Degree may count for 2 years of the required professional experience.
  • Ability to analyze and interpret data.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Proficiency in Microsoft Office and Google Suite.
  • Strong project management, grant management, and communication skills.
  • Ability to exercise good judgement and focus on detail as required by the position.

Desired Requirements:

  • Knowledge of City, state, and federal homeland security or emergency preparedness ordinances, regulations, guidelines and procedures.
  • Knowledge of City, state and federal procurement policies and requirements.
  • Ability to maintain organized records.
  • Ability to develop and maintain effective working relationships as necessary to enhance overall project management.    
  • Previous work in a government setting, preferably in the Metro-Boston region.
  • Experience with using PeopleSoft is a plus. Under FLSA this role will Exempt, but may qualify for the Emergency Response language under the law.






Union/Salary Plan/Grade: Non-union/M0-8

Hours per week: 35



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