The City of Boston Treasury Department’s Trust Division is seeking an individual to help serve Boston neighborhoods and communities by assisting in the coordination of Trust Office activities.  The City of Boston oversees over 300 trusts that are dedicated to a wide range of philanthropic activities to benefit Bostonians.  The Trust Office Coordinator touches all aspects of the division’s work, ensuring that work flows smoothly and in a timely manner.

• Provides all necessary administrative support for the Trust Division, including but not limited to grant applications, public notices, reporting, invoicing and other critical business activities. 
• Conducting initial assessments of applications and requests for payments.  
• Communicates with all approved applicants to ensure that all projects/programs are completed effectively, efficiently and in a timely manner.
• Ensuring all documentation strictly comply with policies, regulations and procedures.
• Strong interaction with potential applicants via in-person, phone and email.
• Coordinate data collection for reporting and data analysis.
• Collaborate with the Trust Manager and Trust Program Manager to ensure all aspects of the projects are adequately supported.
• Assist the Trust Accounting team with the annual audit and tax preparations.
• Recommends changes in the grants management process and technology to improvise efficiency, transparency, compliance, and applicant experience.
• Performs other duties as required.

• A bachelor’s degree required in a related field.
• A Minimum of five years professional experience in philanthropy, grant management, and/or related experience.
• Proven track record of building strong relationships with diverse stakeholders.
• Experience with grants and trust programs. Must have the ability to screen, assess and guide applicants through the City’s trust programs and services offered.
• Experience with Microsoft Office and Google Suite is preferred.
• Strong communication, interpersonal, organizational and analytical skills.  
• Ability to adapt to changes in work situations and prioritize to meet schedules and deadlines.
• Strong administration background.
• Ability to work independently and collaboratively with the team and outside departments and organizations.
• Capable of exercising good judgment and focusing on details as required.
• Fluency in a second language will be highly considered.

Boston Residency Required

Terms: Union/Salary Plan/Grade: SEIU/RL-17

Hours per week:  35