City of Boston

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Administrative Secretary

Req ID
2023-24708
Dept
Inspectional Services Dept
Position
Regular Full-Time
Location
Isd Rodent Control
Salary Min
47,123.81
Salary Max
72,241.73
Union
SE1
Openings
1
Posting End Date
12/1/2023
Contact Email
Mari.Flaherty@boston.gov

Overview:

This is a provisional appointment.

 

Brief Job Description (essential functions of the job):

 

This role serves as secretary and administrative aide to the Inspectional Services Department Assistant Commissioner and Director of the Division for the Environmental Services Division.

Responsibilities:

  • Handles correspondences for the Assistant Commissioner and Unit Directors.
  • Handles all office memoranda and confidential reports, arranges appointments, updates schedules, takes calls, answers inquiries, composes correspondence of a difficult nature and keeps confidential records.
  • Manages the City of Boston Site Cleanliness Program, and oversees the processing of Code Enforcement tickets.
  • Responsible for the management of clerical staff in lower grades including work assignments and quality control of ticket filing and tracking.
  • Must organize data, prepare, produce, and generate reports.
  • Performs related duties as required.

Minimum Entrance Qualifications:

  • Applicant must have at least (4) years of full time or equivalent part time experience in office or business administration, in which the major duties included one or more of the following functions; office management, records management, purchasing or personnel administration, or any equivalent combination of the required experience.
  • Proficiency with new developing technology is a requirement including the use of Hansen Solutions, Citrix and other applications. 
  • Working knowledge of Microsoft Word and Excel required.
  • Ability to exercise good judgment and focus on detail as required by the job. 

All applicants meeting the minimum entrance qualifications will be considered for this position.  

 

Boston Residency Required

Terms:
Union/Salary Plan/Grade: SENA/MM1-03
Hours per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.