Brief Job Description (essential functions of the job):

The Director of Administration and Finance oversees the day-to-day Grants Management functions, Building and Financial operations of the Boston Centers for Youth and Families Agency at the City of Boston.

• Serves the Commissioner and Leadership Team.
• Responsible for the immediate supervision of the Finance and Grant Management team.
• Oversees the Budget & Financial operations and functions of the department.
• Leads the development and implementation of procedures that enhance the effectiveness of the Finance division's functions, grants management, contract management and financial operations including accounts payable and receivables.
• Develop and oversee budgets, prepare and monitor purchase requisitions for supplies, collect data and reporting information and compile monthly reports on program progress.
• Oversees contract procedures and ensures all necessary follow-up regarding contract business.
• Provides technical assistance to Facilities on areas of grant and contract management, administration and finance.
• Responsible for overseeing the development and distribution of various procedural statements as outlined by the BCYF Operations Manual.
• Supervises procurements and expenditures against all sources of funding both operating, capital and external.
• Prepares statistical reports, charts, and works with the appropriate management staff to evaluate data.
• Develops procedural guidelines in all areas relevant to administrative and financial procedure in conjunction with appropriate staff.
• Develops resource materials for training and provides technical assistance and training for Staff regarding administrative and financial policies and procedures.
• Acts on behalf of the Commissioner, as needed, in all essential areas of budget, administration and finance.
• Performs related work as required.

• Four (4) years in administration and finance management.
• Two (2) years’ experience in management and supervision of City of Boston systems preferred
• Bachelor’s Degree in Business Administration, Business Management, Financial Management, Accounting and/or related field required.
• Familiarity with rules and regulations governing non-profit, 501(c) (3) organizations also preferred.
• Excellent writing and verbal communication skills.
• Ability to set and manage priorities in a changing work environment.
• Ability to work effectively in a multicultural, multi-ethnic work environment.
• Superior organizational skills including ability to execute plans.
• Knowledge of budget preparations and procedures is required.
• Strong managerial and interpersonal skills.
• Working knowledge of PeopleSoft HRMS and Financial preferred.
• Strong computer knowledge required, including advanced skills in Microsoft, Word, Excel, PowerPoint and Access.
• Demonstrated commitment to Diversity, Equity and Inclusion (DEI) and fostering inclusive work environments.
• Proven commitment to addressing urban social issues and/or supporting positive youth development programs.
• Ability to exercise good judgement and focus on detail as required by the job. 

C.O.R.I. & S.O.R.I. check required.

BOSTON RESIDENCY REQUIRED.

Terms: Union/Salary Plan/Grade: Non-Union

Hours per week: 35