City of Boston

Welcome page

Senior Administrative Assistant

Posted Date 2 months ago(4/11/2023 11:27 AM)
Req ID
2023-24542
Dept
Public Works Department
Position
Regular Full-Time
Location
Pwd Central Off. Admin.Rm714
Salary Min
57,298.50
Salary Max
87,282.13
Union
SE1
Openings
1
Posting End Date
10/11/2023
Contact Email
Kathyria.Ortiz@boston.gov

Overview:

Brief Job Description:

 

Under the direction of the City Engineer, performs administrative support functions in the areas of Program Administration and Project Management for the Engineering Division.

Responsibilities:

 

  • Evaluates resource allocation for program administration for Planning & Programming, Bridge Operations, Engineering Design, Surveys, Records and PIC Sections of the Division.
  • Performs statistical evaluation of technical data related to program design and evaluation to determine the efficiency of program delivery.
  • Develops and maintain work flow tracking systems including the Division's Annual Work Program.
  • Manages Performance Indicators to evaluate effectiveness of annual work program.
  • Responsible for weekly payroll and manage attendance reports.
  • Coordinates all elements related to the Division's operating budget, including all purchases.
  • Manages the Division's project files and folders.
  • Manages the City Engineer's calendar and contact database.
  • Provides administrative support the Division's personnel systems.
  • Supervises clerical staff as needed; functions as the office manager for the Office of the City Engineer.
  • Composes all correspondence for the City Engineer.
  • Manages all incoming mail for the Division.
  • Provides Project Management support for Bridge.
  • Roadway and Landfill projects to the City Engineer as needed.
  • Performs related work as required. 

Minimum Entrance Qualifications:

  • A minimum of three (3) years of full-time, or equivalent part-time experience in office management.
  • Thorough knowledge of office practices and procedures.
  • Working principles of office management and supervision.
  • Working knowledge of project management.
  • Ability to understand and follow complex oral and written instructions.
  • Must have the ability to communicate effectively orally and in writing.
  • Ability to prepare clear and concise reports and compose correspondence.
  • Full working knowledge of Microsoft Office and Google Suite.
  • Must be highly organized, with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines. 

 

Boston Residency Required. 

 

Terms:

Union/SalaryPlan/Grade: MM1-5

Hours per week: 35

Options:

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed



The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.