City of Boston

Senior Administrative Assistant

Posted Date 2 months ago(4/11/2023 11:27 AM)
Req ID
Public Works Department
Regular Full-Time
Pwd Central Off. Admin.Rm714
Salary Min
Salary Max
Posting End Date
Contact Email


Brief Job Description:


Under the direction of the City Engineer, performs administrative support functions in the areas of Program Administration and Project Management for the Engineering Division.



  • Evaluates resource allocation for program administration for Planning & Programming, Bridge Operations, Engineering Design, Surveys, Records and PIC Sections of the Division.
  • Performs statistical evaluation of technical data related to program design and evaluation to determine the efficiency of program delivery.
  • Develops and maintain work flow tracking systems including the Division's Annual Work Program.
  • Manages Performance Indicators to evaluate effectiveness of annual work program.
  • Responsible for weekly payroll and manage attendance reports.
  • Coordinates all elements related to the Division's operating budget, including all purchases.
  • Manages the Division's project files and folders.
  • Manages the City Engineer's calendar and contact database.
  • Provides administrative support the Division's personnel systems.
  • Supervises clerical staff as needed; functions as the office manager for the Office of the City Engineer.
  • Composes all correspondence for the City Engineer.
  • Manages all incoming mail for the Division.
  • Provides Project Management support for Bridge.
  • Roadway and Landfill projects to the City Engineer as needed.
  • Performs related work as required. 

Minimum Entrance Qualifications:

  • A minimum of three (3) years of full-time, or equivalent part-time experience in office management.
  • Thorough knowledge of office practices and procedures.
  • Working principles of office management and supervision.
  • Working knowledge of project management.
  • Ability to understand and follow complex oral and written instructions.
  • Must have the ability to communicate effectively orally and in writing.
  • Ability to prepare clear and concise reports and compose correspondence.
  • Full working knowledge of Microsoft Office and Google Suite.
  • Must be highly organized, with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines. 


Boston Residency Required. 



Union/SalaryPlan/Grade: MM1-5

Hours per week: 35


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