City of Boston

Asst. Payroll &Vendor Clerk

Posted Date 4 weeks ago(2/24/2023 10:18 AM)
Req ID
ASD Human Resources
Regular Full-Time
ASD-Workers Compensation.
Salary Min
Salary Max
Posting End Date
Contact Email


Under the Direction of the Workers’ Compensation Agent, Vendor Payroll Manager and Workers’ Compensation Payroll Manager, assist the Workers’ Compensation Payroll Manager and Vendor Payment Manager with payroll functions and the processing of medical and non-medical invoices related to the City’s Self-Insured Workers’ Compensation Service.


  • Works with Workers’ Compensation Payroll Manager to hire and terminate employees from the workers’ compensation payroll.
  • Duties include gathering and documenting an employee’s payroll records from the City’s Peoplesoft system.
  • Calculating the employee’s average weekly wage (AWW) and benefits due pursuant to the Massachusetts Workers’ Compensation Statute, M.G.L. c. 152.
  • Hiring, rehiring and terminating employees on/from the City’s Workers’ Compensation payroll system.
  • Preparing and filing required forms electronically with the Department of Industrial Accidents.
  • Preparing Payroll letters (the warrant) for the Agent’s review and signature.
  • Documenting the payroll activities and correspondence in the OHR/Workers’ Compensation claims system (Riskmaster).
  • Sharing required documentation with Boston Public Schools, the City Auditor and City Departments as appropriate.
  • Calculating total payments on claims as requested by OHR/ Workers’ Compensation staff. 
  • Works with Vendor Payment Manager to process medical and non-medical workers’ compensation invoices.
  • Duties include reviewing and processing medical and non-medical invoices for Workers’ Compensation Service.
  • Position requires ability to work with Auditing, Treasury, Budget and outside medical and billing providers.
  • Utilize system capabilities to prevent double payment and overpayments.
  • Review and process invoices on Xybion software system according to MA Department of Industrial Accidents guidelines and MGL c. 152
  • Manage both paid and denied invoices.
  • Prepare weekly explanation of benefits (EOB)  report  and  create weekly EOB check match report from Peoplesoft Financials as needed.
  • Review weekly voucher report to ensure accuracy and compare with Peoplesoft Financials check match report to ensure checks are issued for processed invoices.
  • Prepare weekly XML report for Auditing from voucher report data as needed.
  • Prepare and mail/email EOB’s to providers.
  • Assist attorneys with S. 15 lien requests.
  • Manage and monitor addition of new vendors to Xybion system.
  • Performs related work as required by the position.

Minimum Entrance Qualifications:

  • A minimum of two (2) years of full time, or equivalent part time experience in office management, office administration, business administration or business management is required.
  • An undergraduate degree from a recognized school with a major in business or public administration or equivalent is preferred and may be substituted for two (2) years of the required experience.
  • Experience with Oracle PeopleSoft applications preferred.
  • Experience with Microsoft Office and Google Suites required.
  • Ability to learn Riskmaster claims management system, Xybion’s Emidence vendor payment processing and Peoplesoft Financials and Peoplesoft HCM.
  • Ability and willingness to learn new information technology skills.
  • Must be able to maintain confidentiality at all times.
  • Strong presentation skills as well as strong interpersonal and organizational skills preferred.
  • Ability to exercise good judgment and focus on detail as required by the position.

Boston Residency Required.



Union: SENA

Salary Plan: MM1-5

Hours per week: 35


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