City of Boston

Accounts Payable Representative

Posted Date 1 month ago(2/21/2023 2:57 PM)
Req ID
Boston Retirement System
Regular Full-Time
Ret Retirement Board
Salary Min
Salary Max
Posting End Date
Contact Email


The Boston Retirement Board (BRB) seeks to provide its members with accurate, timely, and consistent guidance and benefits to its members. The Finance and Accounting unit performs several important duties including procurement and contract coordination for both goods and services on behalf of the Boston Retirement Board.


The Accounts Payable (AP) Representative facilitates procurement of both goods and services for the BRB, payment of all invoices, and supports the Finance Officer and BRB attorneys during all phases of contract management. Additionally, the AP Representative also serves as the back-up for the Member Contract Representative, covering for breaks and time-off and also assisting during busy times to make sure members receive timely service.


  • Reports to the Finance Officer.
  • Helps prepare Requests for proposals (RFP’s) as requested.
  • Creates and process purchase requisitions.
  • Prepares the warrant report of all invoices that will be paid each week.
  • Initiates request for purchase orders.
  • Processes vendor payments through PeopleSoft.
  • Working independently or with supervision, prepares RFP’s and coordinate responses to
    facilitate a decision by the Board and/or the Executive Director.
  • Assists the Investment Analyst to coordinate the RFP process and all aspects of contract.
    management in accordance with regulatory procedures for each new investment.
  • Helps ensure that disclosures, certifications, and other required documentation are collected for
    each instance.
  • Creates and updates a vendor tracking spreadsheet that tracks vendor agreement details
    and send notifications to interested parties regarding key events such as vendor contract
  • Follows best practice guidelines.
  • Proactively identifies opportunities for improvement and contribute to the documentation of best practices and standards for the procurement function to ensure that knowledge is shared and maintained to the highest standard.
  • Identifies any issues or impediments to timely completion of a task or report and act to overcome those barriers including, but not limited to notifying management of the issue and the plan for resolution if known.
  • Works efficiently and effectively both as a team member and independently.
  • Completes special projects as assigned by senior management.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicant must possess at least five (5) years of full time that requires knowledge of Accounts
    Payable and Contract Management practices.
  • Familiarity with public employee retirement law MGL Ch. 32 and defined benefit plan terminology is advantageous.
  • Proficiency in the utilization of Microsoft Suite including Access, and Google Suite is strongly preferred.
  • The ability to willingly work with senior management staff to communicate with outside parties is important.
  • Successful completion of a bachelor’s degree in Accounting, Finance, Business Administration may be substituted for (2) years of work experience.


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