Brief Job Description:

The City of Boston is committed to continuously improving the way it procures both goods and services in order to improve the experience for both staff and bidders, with a goal of increasing the diversity of our supplier base and leveraging procurement as a tool to serve the City’s operational needs and policy goals. This requires a range of activities, including but not limited to process mapping and re-engineering, change management, policy and procedure creation and rollout, and identifyies opportunities for the improvement of existing tools.

In this role, the successful incumbent will support the Procurement Department in the design and execution of this program and work with City departments to execute specific procurements.

The Procurement Analyst will provide departments with guidance and best practices, looking for common elements across departments with an eye towards standardization.

• Responsible for providing daily support of sourcing and procurement activity and supporting the implementation and execution of procurement systems.
• Works closely with the Senior Manager of Procurement Operations and Systems, members of the Sourcing and Procurement Team, and IT to assist in executing the roadmap of long-term system solutions and assist with operational implementations for process improvement.
• Assists with creation of end user training materials.
• Aids City staff in the development, structuring and execution of their procurements, and to actively manage their contracts to achieve the best results.
• Manages relationships with stakeholders across city agencies, with primary responsibility for a small portfolio of departments.
• Works to support supplier diversity initiatives and government innovation efforts as they apply to procurement. Such projects could include market research on bid management software, developing training on RFP best practices, conducting vendor engagement efforts to improve the participations of MWBES, and/or reduce inefficient or repetitive steps in the procurement process.
• Helps create a culture of continuous improvement surrounding procurement strategies, communications and processes.
• Acts as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions.
• Acts as a project lead, including supervisory and/or managerial activities, in the coordination of the procurement team to successfully complete specified projects.
• Performs related duties as required.

• Three (3)years procurement experience required. A Bachelor's degree in a related field may count towards two (2)years of experience, and a graduate degree in related fields may be substituted for 3 years of experience in the field.
• Bachelor's Degree in Supply Chain, Finance, Government Administration or Economics, or similar fields preferred.
• Strong written and verbal communication skills with a focus on explaining complex concepts in clear and understandable ways.
• Hands-on experience with negotiations.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions.
• Demonstrated working knowledge in procurement best practices and vendor selection.
• Working knowledge of Oracle Peoplesoft, Microsoft Office and Google Suite.
• Problem solving, record-keeping and critical thinking skills.
• Ability to multitask, set pace, prioritize, as well as work independently with tight deadlines.
• Ability to work autonomously - creating and tracking progress in an ambiguous fast paced environment.
• Ability to collaborate cross-functionally.
• Familiarity with MA Chapter 30B (State Procurement Law) and processing requisitions and bids under Public Sector procurement laws preferred.

Boston residency required.

Terms:

Union/SalaryPlan/Grade:MM1-8

Hours per week: 35