Brief Job description:essential functions of the position):

Under direction of the Chief of Streets, the Director of Finance and Budget for the Office of Streets, Public Works Department, Boston Transportation Dept. and Office of the Parking Clerk will oversee, manage and perform all budget functions. The Director of Finance and Budget will manage, maintain and develop fiscal monitoring and operational systems, by working with, and overseeing the budget functions of the various divisions of the Department. The Director will lead the Department’s annual operating, capital budget, and grant budgets including preparation; monitoring and projections; research and analysis and representing the Cabinet with Auditing, Budget, Finance Commission, Law and Treasury and other Departments on financial matters.

• Supports the implementation of Mayoral and Streets Cabinet priorities with strategic guidance, financial expertise, and effective leadership of Cabinet financial and budget operations.
• Supervises staff in accounts payable, contracts, budget, and permitting division.
• Oversees the process of preparing management reports regarding Cabinet revenue. Analyzes reports and shares conclusions and recommendations with Department managers for use in identifying program effectiveness and trends and forecasting revenue for current and future years. Ensures reports are accurate and timely. Analyzes reports to identify any discrepancies and researches reasons for any changes in trends.
• Oversees the procurement process including equitable procurement responsibilities. Develops and approves an annual procurement plan including timelines and staff responsibilities for all recurring and one time contracts and other purchases of goods and services. Ensures all procurements follow all relevant City, State and other rules and regulations. Ensures that staff responsible for procurement are trained in relevant procurement processes.
• Responsible for monthly reports of accounts and performance measures for all divisions and Snow and Ice Control. Oversees the purchase of goods and services through PeopleSoft Financials.
• Manages accounts payable and accounts receivable - oversees, reviews and enters transaction information in PeopleSoft. Ensures that transactions are processed on a timely basis and in compliance with rules and regulations.
• Maintains financial and contract records in compliance with Mass. Public Records Act and other requirements.
• Maintains records of Cabinet assets (including vehicles and computer equipment and prepares reports as required by City policy.
• Liaison with City agencies - Represents Cabinet with Auditing, Budget, Finance Commission, Law and Treasury and other Departments on financial matters
• Manages PeopleSoft Financial access - recommends appropriate levels of access for Cabinet staff.
• Reviews financial agreements including Memoranda of Understanding with outside agencies, TAPA agreements, etc. As appropriate participates in planning and negotiation of agreements.
• Works with OPC staff to ensure that BTD is undertaking all appropriate steps to collect outstanding funds.
• Oversees the financial aspects of the City’s parking meter program, including the collection/counting operation.
• Oversees financial agreements and operations related to the City's parking programs.
• Prepares procedures manual for budget responsibility.
• Financial reporting - Prepares financial and program performance reports as required by OBM. Ensures the Department is making best use of available data for financial analysis and reporting from financial vendors including Conduent, IPS, Parkeon, ParkBoston (Passport), etc.
• Develops and recommends changes in policies and procedures designed to improve the efficiencies of the department in matters of budget management, accounts payable, accounts receivable, contract administration; and performs related work as required.

Required to work any and all emergencies as directed by the Chief of Streets or designee.

• At least ten (10) years of full-time, or equivalent part-time, professional experience in accounting, auditing, finance or related field of which at least five (5) years must have been in a supervisory and management capacity. No substitution for supervising.
• Bachelor’s degree in Administration, Accounting, Finance required. Master’s degree in a related field highly preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Applicable local, state and federal laws, codes, rules and regulations;
• Policy and procedure development and administration principles and practices;
• Strategy development and strategic management, principles and practices;
• Program and grant management principles and practices;
• Demonstrated knowledge of financial management systems, including PeopleSoft, financial software, Microsoft Office (Word, Excel, Access, PowerPoint) and Google Suite required;
• Ability to adapt to a variety of asset tracking systems and/or programs as required by the operational needs of the Department;
• Analytic methods and techniques;
• Effective oral and written communication skills.
• Ability to exercise good judgement as required by the job.
• Extensive knowledge of PeopleSoft; Human Resources and Financials, knowledge of City of Boston procedures for purchasing and servicing and contracts strongly preferred; computer literacy in Excel and G-Suite required.

Boston Residency Required.

Terms: 

Union/Salary Plan/Grade Non-union): MM2-12

Hours per week: 35