City of Boston

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Accounts Payable Analyst

Posted Date 2 months ago(12/12/2022 2:08 PM)
Req ID
2022-23760
Dept
Auditing Department
Position
Regular Full-Time
Location
Auditing Department
Salary Min
44,005.04
Salary Max
61,381.34
Union
SU4
Openings
4
Posting End Date
6/3/2023
Contact Email
Sheila.Fay@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under general supervision, performs auditing and accounting support work processing financial transactions and bookkeeping tasks within established rules and processes for procurement, payments, record keeping and audits. Supervises the work of the Head Clerks.

Responsibilities:

  • Receives and processes a variety of accounts payable transactions.
  • Examines and verifies contracts, purchase orders, change orders, and invoices/vouchers, to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
  • Enters, updates, and corrects invoice and procurement data in an automated system.
  • Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members.
  • Maintains applicable documentation and files. Prepares and maintains logs, tracking sheets, and similar files.
  • Prepares audit documentation for financial and compliance audits.
  • Using an automated system, runs standard reports, identifies and corrects discrepancies as necessary; balances daily transactions.
  • Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions.
  • Checks and reviews accounts payable data entry and transactions of other city staff.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • At least (3) three years of full-time or equivalent part-time office experience in work where the major duties included processing financial transactions, bookkeeping, or related accounting work.
  • Appropriate education substitutions can be made.
  • Ability to exercise good judgment and focus on details as required by the job.


BOSTON RESIDENCY REQUIRED.

TERMS:
Union/Salary Plan/Grade: SEIU/RL/13
Hours of per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.