City of Boston

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Principal Legal Assistant

Posted Date 2 months ago(12/7/2022 10:27 AM)
Req ID
2022-23732
Dept
Law Department
Position
Regular Full-Time
Location
Law Law
Salary Min
57,298.50
Salary Max
87,282.13
Union
SE1
Openings
1
Contact Email
patricia.downs@boston.gov

Overview:

 

This is a provisional appointment.

 

Brief Job Description (essential functions of the position):

 

The Law Department is seeking a dynamic Principal Legal Assistant/Contracts Manager, who will successfully manage all city-wide and the Law Department's contracts.

 
 

Responsibilities:

Responsibilities:

 

Citywide Contracts Management:

  • Administers all City of Boston contracts through the Law This involves logging each contract in the Time Matters database and tracking it through the approval process within the department.
  • Reviews all contracts for accuracy, completeness, and compliance with City procurement rules and regulations prior to submission to the Corporation Counsel for approval.
  • Provides support and works closely with attorneys regarding all contract issues.
  • Assists contract managers throughout the city with various contract issues.
  • Reviews eProcurement contracts.

 

Law Department Contracts.

  • Responsible for preparing, overseeing, and executing all professional service contracts awarded by the Law Department including outside counsel services and expert witness This includes preparing contract documents and vendor payments and managing the contract budget.
  • Works Collaboratively with the Office Manager to monitor the Law department’s contracts budget and recommend adjustments by reviewing the contract budget expense, OPOL listings, budget status reports, open requisition listing, and expenditures reports; planning the contract budget for the fiscal year-end.
  • Provides Contract Performance Data as part of the City’s performance management program,
  • Responds and Supplies documentation to support Public Records Requests under the Massachusetts Public Records Law (M. G. L. Chapter 66, Section 10).
  • Performs related work as required

Minimum Entrance Qualifications:

  • At least four (4) years of full-time, or equivalent part-time experience in public or business administration. A bachelor's degree may be substituted for two (2) years of the required experience
  • Ability to exercise good judgment and focus on detail as required by the job
  • Good writing and Communication skills
  • Ability to establish and maintain effective working relationships
  • Knowledge of Time Matters, B.A.I.S Financial system, City of Boston Procurement Laws and regulations, including Chapter 30B preferred
  • Experience with Oracle/PeopleSoft preferred
  • Experience with Google Suite
  • Boston Residency Required

 The City of Boston is an equal-opportunity employer.

 

Terms:    Union/Salary Plan/Grade: SENA/MM1-5

Hours per week: 35

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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.

We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.