City of Boston

Senior Procurement Officer

Posted Date 2 months ago(10/4/2022 11:57 AM)
Req ID
2022-23066
Dept
Office of Housing
Position
Regular Full-Time
Location
CITY OF BOSTON: DEPT OF NEIGH DEV (DND)
Salary Min
61,653.11
Salary Max
90,001.98
Union
SU2
Openings
1
Posting End Date
4/1/2023
Contact Email
cathleen.coleman-fiumara@boston.gov

Overview:

This is a temporary, grant-funded position expected to expire by December 31, 2026 or when funding runs out. The position may be extended based on operational need if alternative funding is identified.

The mission of the Mayor’s Office of Housing (MOH) is to make Boston the most livable city in the nation by working with communities to build strong neighborhoods through the strategic investment of public resources. DND oversees programs that create and preserve affordable housing, support homeowners and renters, provide housing and services to homeless individuals and families, and dispose of city-owned property.

 

Brief Job Description:

Under the direct supervision of the Assistant Director for Contracts for MOH, the Senior Procurement Officer is responsible for both coordinating and processing the procurement of contracted services and property dispositions; performing public bid and request for proposals openings; preparing and processing contracts and amendments; maintaining systems used to track (1) distribution of procurement documents submitted electronically and at the Bid Counter and (2) status of all contractual transactions processed. With support from the Assistant Director, the Senior Procurement Officer is expected to act as a Subject Matter Expert on procurement, perform their duties independently, resolve complicated issues, and provide guidance to the Procurement Officer.

Responsibilities:

  • Coordinates the review and processing of procurement and contract documents to ensure adherence to timelines.
  • Working with the Assistant Director, organizes and prioritizes Contracts Unit work.
  • Identifies system and process improvements for increased efficiency in the procurement and contracting process.
  • Works to support supplier diversity initiatives and ensure compliance with the City’s Equitable Procurement Policy.
  • Acts as a Subject Matter Expert (SME) on procurement laws, policies and procedures and provides guidance and technical assistance to MOH staff related to procurement and contract preparation.
  • Assist with the creation of end user training materials for department staff.
  • Manages relationships with stakeholders within MOH and across City agencies, including the Auditing and Law Departments, as well as with external bidders and vendors.
  • Composes and places advertisements for procurement of contracted services and property dispositions.
  • Reviews procurement documents for legal approval and forwards to advertising publications.
  • Prepares and distributes addenda to procurement documents.
  • Performs public openings and reading of sealed bids.
  • Prepares, processes and distributes all contracts exceeding $50,000, amendments and change orders until final execution, in a timely manner and in accordance with applicable federal, State, local laws and regulations and departmental policies and procedures.
  • Reviews contract documents to ensure they are accurate and complete.
  • Provides guidance to the Procurement Officer and troubleshoots issues that require greater expertise.
  • Performs other related duties as required by this position.

Minimum Entrance Qualifications:

  • At least three (3) years experience in a governmental contract department or related field. Bachelor's degree preferred.
  • Appropriate educational substitutions may be made.
  • Knowledge of regulations and statutes governing federally funded procurement, Massachusetts design and construction, public bidding, and advertising requirements.
  • Demonstrated ability to make practical applications of laws or regulations to specific cases.
  • Demonstrated organizational skills and attention to detail.
  • Excellent communication, interpersonal and customer service skills.
  • Strong computer skills, including knowledge of common office software applications (e.g., Microsoft Office, Google Suite).
  • Ability to exercise good judgement and focus on detail as required by the job.

 

BOSTON RESIDENCY REQUIRED.

Terms:

Union/Salary Plan/Grade: SEIU 888/N-22

Hours Per Week: 35

Please refer to the Salary Information section on the Boston Career Center site for more information on compensation. For each Salary Plan, salaries are listed by Grade and Step.

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