City of Boston

Administrative Secretary (Isd)

Posted Date 2 months ago(10/11/2022 11:56 AM)
Req ID
2022-23059
Dept
Inspectional Services Dept
Position
Regular Full-Time
Location
Isd Housing Division
Salary Min
47,123.81
Salary Max
72,241.73
Union
SE1
Openings
1
Posting End Date
5/6/2023
Contact Email
Mari.Flaherty@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential function of the job):

Under general supervision, interprets policies, rules and regulations.

Responsibilities:

  • Serves as administrative aid and secretary in the Housing Division. 
  • Directly works with Assistant Director of Housing in administering rental program. 
  • Supervises clerical employees; monitors workflow and ensures work is performed accurately and in a timely manner. 
  • Prepares weekly, monthly and annual statistical reports for rental program. 
  • Prepares mailings for initial and renewal registrations for rental program. 
  • Schedules rental program inspections and audit inspections. 
  • Responsible for scheduling rental inspection follow-up and assess inspection fees. 
  • Performs related work as required.

Minimum Entrance Qualifications:

  • Applicants must have at least four (4) years of full-time, or equivalent part-time, experience in office or business administration, in which the major duties included one or more of the following functions; office management, records management, purchasing or personnel administration, or any equivalent combination of the required experience.
  • An undergraduate degree from a recognized college or university may be substituted for two (2) years of the required experience.
  • Ability to exercise good judgement and focus on detail as required by the job. 

  

Boston Residency Required.

Terms:

Union/Salary Plan/Grade: SENA/MM1-3

Hours per week: 35

 

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