City of Boston

Procurement/AP Manager

Posted Date 3 days ago(9/22/2022 4:06 PM)
Req ID
2022-22868
Dept
Public Facilities Department
Position
Regular Full-Time
Location
Public Facilities - 26 Court St
Salary Min
75,574.17
Salary Max
111,989.11
Union
SE1
Openings
1
Posting End Date
3/4/2023
Contact Email
kai.phillip@boston.gov

Overview:

This is a provisional appointment.

 

Brief Job Description (essential functions of the job):

 

Reporting to the Assistant Director for Planning & Management, the Procurement/Accounts Payable Manager is responsible for supervision of the Public Facilities Department (PFD) Procurement and Accounts Payable functions. Oversees the procurement of all goods and services, PFD project related design and construction contracts, monitors the processing of all contracts, and manages accounts payable functions associated with those procurements.

Responsibilities:

  • Oversees the contracts management and accounts payable units. Direct supervisory responsibility for Procurement Officer, Contracts Administrator, and Administrative Assistant(s) in the Contracts & Accounts Payable Units. 
  • Responsible for all procurement activities of the PFD in accordance with Massachusetts Public Procurement Laws, including but not limited to M.G.L. Chapter 30b, Chapter 7C, Chapter 149 and Chapter 149A.
  • Works with the Assistant Director for Planning & Management and the eBuilder Admin on the implementation of the eBuilder Construction Management Software in areas related to cost 
  • Manages and procures PFD’s master contracts, including House Doctor and Design Review contracts 
  • Establishes and monitors adherence to departmental protocols and policies related to procurements. 
  • Ensures Purchase Requisitions, Purchase Orders and Vendor Payments are processed according to City standards and in a timely manner. 
  • Recommends and implements improvements to the contract workflow process to decrease turnaround times of processing contract documents and works cooperatively with user departments to provide increased customer service measures. 
  • Works collaboratively in a team environment with all office staff.
  • Troubleshoots issues related to the processing of contracts and payments ensuring timely resolution. 
  • Directs and supervises the purchase of all supplies, equipment, and services required by the Department.
  • Performs related duties as required.

Minimum Entrance Qualifications:

  • At least four (4) years of full-time, or equivalent part-time, professional business experience in business or public management, procurement, or contract management of which one (1) year must have been in a supervisory capacity.
  • A bachelor's degree in business or public management or a relevant field is strongly preferred and may be substituted for two (2) years of the required experience.
  • Knowledge of Massachusetts Public Procurement Laws is required. MCPPO certification is preferred 
  • Broad knowledge of business operating procedures, budget, procurement, and contract administration/management strongly preferred.
  • Ability to write in a concise and direct manner; to identify and resolve a variety of administrative problems relating to contract management; to recommend and implement changes in procedures as required; to prepare a variety of reports; to make presentations and communicate effectively to various staff involved in contract preparation.
  • Working knowledge of PeopleSoft Financial system and eBuilder Construction Management Software preferred.
  • Ability to plan, manage, and supervise the work of others in the unit.
  • Initiative in development and implementation of improved fiscal processes, and ability to improve existing work techniques and procedures. 
  • Ability to work well with staff and public alike.
  • Demonstrated ability with computer applications, including Access, Powerpoint; strong spreadsheet skills, including Excel, etc., is required. PeopleSoft experience a plus.
  • Ability to exercise good judgment and focus on detail as required by the position.



Boston Residency Required.

 

Terms:

Union/SalaryPlan/Grade: SENA MM1 Grade 8

Hours: 35

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