City of Boston

Operations Manager

Posted Date 2 months ago(7/29/2022 11:16 AM)
Req ID
2022-22482
Dept
Health & Human Servs
Position
Regular Full-Time
Location
BCC-Central Office
Salary Min
75,574.17
Salary Max
109,257.42
Union
EXM
Openings
1
Posting End Date
11/5/2022
Contact Email
ramon.rodriguez@boston.gov

Overview:

Brief Job Description (essential functions of the job):

 

The Mayor's Office of Early Childhood seeks an operations associate to oversee day-to-day office management, constituent intake, budgeting, and procurement support. Additional responsibilities include language access liaison duties, scheduling support for the Director, and assistance with other projects as directed. 

Responsibilities:

  • Manages the Director's schedule.
  • Manages the daily flow of communication, including phone calls, constituent intake, and correspondence to and from the Director and office staff. 
  • Administers all contracts including working with vendors, grantees and staff to complete necessary documents and ensuring compliance with contracts and payments. 
  • Coordinates complex special projects as requested by the Director, including those related to policy issues and external communications.
  • Serves as a liaison between the Office of Early Childhood and other Administration officials and external stakeholders.
  • Performs related duties as needed. 

Minimum Entrance Qualifications:

  • Three (3) years of full-time, or equivalent part-time, experience in office administration, business administration, or business management, including responsibilities related to scheduling, purchasing and procurement, budgeting, records management, and/or grants management. A Bachelor's degree may be substituted for two (2) years of the required experience.
  • Bilingual preferred (Spanish, Haitian Creole, Cape Verdean Creole, Chinese and Vietnamese).
  • Experience with Google Suite tools. 
  • Excellent planning, organization, and project management skills, with the ability to prioritize the most important and pressing work in a fast-paced environment. 
  • Excellent written and verbal communication skills, with an orientation toward culturally-relevant communication.
  • Strong customer service, interpersonal and organizational skills.
  • Ability to work well and establish and maintain effective working relationships with co-workers and other departmental staff.
  • Demonstrated ability to work collaboratively in a team environment.
  • Excellent judgment, integrity and character, and ability to exercise discretion with sensitive information.
  • Commitment to OEC's Mission. 
  • Ability to exercise good judgement and focus on details as required by the job. 

 

Criminal Offender Record Information (CORI) and Sexual Offender Record Information (SORI) checks required.

 

BOSTON RESIDENCY REQUIRED.

 

Terms:
Hours per week: 35
Union/Salary-Plan/Grade: Non-Union/MM2-8

 

 

The City of Boston is proud to be and Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category

 

All City of Boston employees must either verify that they are fully vaccinated against COVID-19 or submit negative COVID-19 test results every 7 days through a secure online portal. 

Options:

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