City of Boston

Staff Asst I

Posted Date 2 months ago(7/19/2022 8:41 AM)
Req ID
2022-22340
Dept
Neighborhood Services
Position
Temporary Full-Time
Location
May Neighborhood Services
Salary Min
42,707.61
Salary Max
60,526.90
Union
MYO
Openings
1
Contact Email
joanne.suarez@boston.gov

Overview:

Brief Job Description:

 

The Mayor's Office of Civic Engagement (OCE) encourages, facilitates, and maximizes citizen input and participation in all aspects of government through service requests, neighborhood meetings, mailings, and emergency responses.

 

As part of the OCE, Boston 311 is the main constituent service line for the City of Boston. We are call-talkers and constituent advocates who deal with a broad range of issues affecting constituents - everything from fixing potholes and pruning trees, to cleaning up vacant lots or finding a spot in a homeless shelter. We interact with people at virtually every level of government.

 

We are working to build a better Boston by improving channels to listen to constituents and act on their needs. Finding top talent is critical to achieving this goal.

Responsibilities:

  • Answers incoming calls from constituents on a variety of neighborhood concerns.
  • Mediates calls from residents to the appropriate departments for escalated submitted cases.
  • Daily uses Lagan system to create and close cases appropriately.
  • Handle service requests submitted through other channels of communication, such as the Bos:311 app and Self Service portal.
  • Communicate with constituents using 311’s live chat program.
  • Handle emails sent by constituents and departments in response to service request creations.
  • Reallocate service requests sent back to 311 from departments.
  • Performs related work as required.

Minimum Entrance Qualifications:

  • At least one (1) years of fulltime, or equivalent part-time, experience in office, receptionist, clerical, administrative work or related field, preferably in work that included customer service in a call center or similar operation.
  • Appropriate educational substitutions can be made for the required experience.
  • Knowledge of City of Boston neighborhoods preferred.
  • Ability to respond to telephone requests in a courteous manner and exercise initiative in following up calls; to maintain confidentiality; to enter information accurately; to follow oral and written instructions; and to work as part of a team in a fast-paced environment with pressing deadlines. 
  • Ability to exercise good judgment and focus on detail as required by the job.
  • Strong oral and written communication skills.
  • Proficiency in use of computer applications such as Microsoft Office and Google mail.
  • Bilingual skills preferred.
  • Must be able to work evenings and weekends as required and during snow and other emergencies.

 

Boston Residency Required.

Terms:

Union/Salary Plan/Grade:  Non-Union/MO-4

Hours per week: 35

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