City of Boston

Compensation & Compliance Specialist

Posted Date 4 weeks ago(11/10/2021 11:16 AM)
Req ID
2021-20924
Dept
Boston Public Library
Position
Regular Full-Time
Location
BPL Personnel - 2
Salary Min
56,385.43
Salary Max
76,059.41
Union
PL2
Openings
1
Contact Email
adavis@bpl.org

Overview:

Brief Job Description(essential functions of the job):

 

Under the direction of the Human Resources Manager, or designee, coordinates a variety of Human Resources operations, focusing on compliance with Federal, State, and Municipal laws, and applicable collective bargaining agreements. Works with a diverse group of internal and external partners and contacts.

 

Reports to:          

Human Resources Manager or designee

Responsibilities:

Scope of Responsibility

Compliance and Development

  1. Primarily responsible for coordinating compliance with Federal, State, and Municipal law, and City of Boston policies including annual compliance, attendance policy, and medical leave.
  2. Ensures collective bargaining agreement compliance, including implementing contract modifications and meeting required contractual deadlines.
  3. Ensures Human Resources files are maintained in compliance with applicable legal requirements and policies.
  4. Develops and conducts staff training on various human resources and employment related laws, policies, procedures, and best practices.
  5. Ensures that Library employees meet minimum job requirements and tracks applicable certifications, licensures, and educational credentials.
  6. Provides metrics and reports as requested.

 

Classification and Compensation

  1. Assists managers in the writing and updating of job descriptions. Performs job audits to ensure proper grading and conformity.
  2. Acts as a liaison with City of Boston Office of Human Resources to ensure compensation and classification uniformity and consistency.
  3. Creates and maintains a job description data base.
  4. Classification and compensation projects as required.

 

General Administrative Duties

  1. Coordinates triage and response to departmental inquiries, reports, and requests. Provides coverage via phone, email and in person to assist internal and external customers.
  2. Responsible for updating and maintaining HR staff communications and the staff intranet.
  3. Conducts exit interviews and performs departure tasks.
  4. Provides support and back up for weekly and biweekly payroll processing as needed.
  5. Assists in reviewing and maintaining overall department processes and provides feedback for improvements to workflow efficiency and effectiveness.
  6. Performs other duties and special projects as required.

 

Minimum Entrance Qualifications:

Education

A Bachelor’s Degree from a recognized college or university. Pertinent subject knowledge and/or specialized training required. In exceptional instances specialized education, training, and/or experience may be substituted for a part or all of the educational requirements.

 

Experience

  • Four (4) years of human resources experience or any equivalent combination of education, experience and training sufficient to indicate ability to do the work.
  • Technology skills appropriate to perform the duties of the job including experience with an HRIS database.
  • Experience reviewing requests for medical leaves under all applicable laws and policies preferred.

 

Knowledge

  • Working knowledge of human resources policies and procedures, laws and regulations.
  • Strong knowledge of technology, including but not limited to the internet, office software (e.g., Microsoft Word, Excel, Access, etc.), and HRIS databases and applicant tracking systems (PeopleSoft and iCIMS preferred).

 

Skills and Abilities

  • Demonstrated initiative and independent decision-making skills.
  • Ability to meet deadlines in a fast-paced, diverse work environment.
  • Exhibits excellent customer service and works appropriately with confidential and sensitive information.
  • Ability to communicate effectively, present ideas clearly, and collaborate with City of Boston, Library staff, and external partners.

 

Physical Requirements

  • Little or no physical demands are required to perform this job.
  • Employee is required to lift (up to 30 lbs), push, or pull office equipment and supplies, in a typical office environment, which may include distracting noise and constant interruptions.

 

Requirements

  1. Ability to exercise good judgment and focus on detail as required by the job.
  2. Residency - Must be a resident of the City of Boston upon the first day of hire.
  3. CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.

Terms

Union/Salary Plan/Grade: Union exempt / PM / 2

Hours per week:35

 

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