City of Boston

Special Assistant of Boards and Commissions

Posted Date 1 month ago(8/17/2021 1:25 PM)
Req ID
2021-20290
Dept
Mayor's Office
Position
Regular Full-Time
Location
May Mayors Office
Salary Min
61,314.01
Salary Max
84,736.95
Union
MYO
Openings
1
Posting End Date
10/17/2021
Contact Email
Freda.Brasfield@boston.gov

Overview:

The City's Boards & Commissions are some of the most critical ways we invite residents into government policy-making and regulatory processes. We must ensure that these members of the public who serve on boards and commissions are reflective of the City itself, appropriately trained for the positions they are acting in, and empowered to make informed decisions on behalf of the people of Boston.
These are just some of the focuses of the Special Assistant to the Mayor's Chief of Policy. This staff person coordinates and facilitates appointments to City of Boston boards and commissions. In addition, the successful incumbent ensures that all boards and commission members have the necessary training to fulfill their roles. And, this staff person supports boards and commissions, as needed and as able, with a variety of services such as translation & interpretation.

 

Responsibilities:

  • Tracking the status of appointments to City of Boston Boards and Commissions and pro-actively monitoring for upcoming vacancies.
  • Acting as a liaison between the Mayor's Office and external organizations regarding nominations to boards and commissions.
  • Assisting interested community members through the boards and commissions application process.
  • Liaising regularly with internal City departments who staff various boards and commissions to monitor and facilitate appointments.
  • Ensuring equity and transparency in the selection of new Board and Commissions Members.
  • Facilitating complete accessibility of the Boards and Commissions processes to all Boston residents by liaising with Mayor's Office of Language and Communication Access.
  • Developing an annual training scheduling and handbook for board members and commissioners.
  • Implementing and maintaining a calendar for relevant training for internal City staff and board members regarding open law, ethics, and other topics pertinent to boards and commissions.
  • Assist Boards and Commissions members with Open Meeting Law needs as necessary.

Supporting Board Members by:

  • Providing translation & interpretation services to Board and Commission members, as needed.
  • Performing regular audits of Boards & Commissions vacancies, training status, and diversity.
  • Ensuring all Boards and Commissions websites and digital assets remain up to date.

Serving as a Member of the Mayor's Office team by:

  • Performing customer service functions including answering phone calls, directing calls, and answering emails and other inquiries;
  • Representing the Office of the Mayor professionally;
  • Responding promptly and courteously to all inquiries;
  • Supporting the daily operations and activities of the Mayor's Office;
  • Assist the Chief of Policy with special projects, including those related to the Mayor's Office, policy issues, and communications;
  • Performing related work as assigned/ required. 

 

Minimum Entrance Qualifications:

  • At least three (3) years of full-time, or equivalent part-time, professional experience.
  • A bachelor's degree (or equivalent experience) is preferred and may be substituted for two (2) years of the required experience; education in a legal or paralegal program (or related field) is preferred.
  • Fluent in a second language commonly spoken in Boston with a strong ability to translate and interpret in that language.
  • Strong written and editing skills.
  • Strong organizational skills and attention to detail.
  • Experience with Microsoft Office and Google suites is preferred.
  • Strong interpersonal skills and a willingness to work as part of a team.

 

 The ideal candidate should have the ability to:

  • Multitask, establish priorities, and meet deadlines.
  • Think strategically, collaboratively and proactively.
  • Plan long-term.
  • Keep detailed records of all work.
  • Exercise confidentiality and discretion with highly sensitive information and demonstrate sound judgement.
  • Represent the Mayor's Office and the City of Boston on a variety of difficult, complex and sensitive issues.
  • Build relationships with internal and external partners.
  • Work well under pressure and in high stress situations.
  • Exercise good judgement and focus on detail as required by the job.

 

City of Boston Residency Required

Union/Slaary Plan/Grade: Nonunion /MO8

Hours perweek 35

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