City of Boston

Administrative Secretary (Isd)

Posted Date 3 months ago(7/7/2021 11:34 AM)
Req ID
2021-19987
Dept
Inspectional Services Dept
Position
Regular Full-Time
Location
Isd Health Inspection
Salary Min
44,624.57
Salary Max
68,410.35
Union
SE1
Openings
1
Contact Email
Mari.Flaherty@boston.gov

Overview:

This is a provisional appointment.

Brief Job Description (essential functions of the job):

Under the general supervision of an employee of a higher grade, will provide administrative and technical support in the Building Division.

Responsibilities:

  • Will assist customers in all aspects of the Inspectional Services Department business, including the automation of the building permitting process, which will include assisting customers in entering applications on-line, providing technical support, being the point of contact in disseminating information, answering inquiries and explaining building codes and regulations to the public. 
  • Will also provide a checklist to assist in the requirements of the permitting process. 
  • Must organize data and prepare reports. 
  • Will work with the State Building Code, Boston Zoning Code, TPX system and other computer programs. 
  • Performs related work as required. 

Minimum Entrance Qualifications:

  • Must have at least four (4) years experience in reviewing Building Department records, assisting the public in resolving complaints. 
  • BA preferred or can be substituted by at least five (5) additional years of experience in the Building Division. 
  • Assist in the administration and coordination of activities of the Department. 
  • Explains Department policies and procedures, laws rules and regulations to the general public and to other agencies. 
  • Good communication and organizational skills.
  • Knowledgeable in the State Building Code, Zoning Code, and other federal, state and city regulations and laws.
  • Able to follow complex instructions, and to communicate effectively with employees and the general public. 
  • Knowledge of Microsoft Word, Access, TPX.

Boston Residency Required.

 

Terms:

 

Union/Salary Plan/Grade: SENA/MM1-3

Hours per week: 35 

 

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