City of Boston

Collections Security Manager

Posted Date 6 months ago(3/26/2021 11:14 AM)
Req ID
Boston Public Library
Regular Full-Time
Salary Min
Salary Max
Contact Email


Position Overview

The Collection Security Manager is responsible for the security of the Library’s extensive research and special collections in a wide variety of subjects and formats, including renowned collections of rare books, maps, prints, photographs, fine art, music, sculpture, manuscripts, and archives.  Working closely with the staff from the Collections division, the Collection Security Manager will develop and oversee procedures and policies that are intended to deliver a secure and safe experience for patrons and staff, while ensuring exhibitions and collections are protected. Following the library’s mantra of “Free to All”, the Collection Security Manager with work with the Operations and Collections teams to balance security, access, and the user experience. This position will oversee the development of a security command center at the Central Library and work with management and security personnel to ensure the safety and preservation of the Library’s collections.  


Reports to

Safety and Stewardship Program Manager


Scope of Responsibility

  1. Coordinates and oversees all aspects of the collections security operations of the Library at all locations.
  2. Responsible for the development and implementation of policies and procedures required for the safekeeping of research and special collections. Works with library management on participation and compliance from all library staff.
  3. Serves as a member of the BPL’s Collections Security Team, providing strategic direction in all areas of collection security
  4. Assesses potential security threats to the Library’s collections and works with the Collections Security Team to plan and implement appropriate responses and countermeasures.
  5. Responsible for the maintenance and upkeep of collection security technology as well and the safekeeping of all sensitive information related to those systems including record keeping, auditing and data retention.
  6. Monitors activity and responds to emergency calls.. Oversees the investigation, reporting, and record keeping of all incidents related to collections security.
  7. Works with the Safety and Stewardship Program Manager to develop an on-going collections security training program for staff and contractors.
  8. Liaison with city and state partners and service providers working in the areas of law enforcement and security related to collections; develops relationships with security groups in libraries, museums, and cultural heritage institutions.
  9. As directed, identifies and works with outside contractors to provide security services; works with Business Office to monitor work of outside
  10. Assists in managing library’s safety and fire control programs, including organizing fire drills and maintaining appropriate emergency manuals, signage, and egress. Responsible for interaction with fire and law enforcement officials during public events and programs. Represents the Library during emergencies while on
  11. Collaborates with Collections staff and partners on security needs for galleries and exhibitions, including review of layout and changes to security devices and/or procedures.
  12. Serves as a backup for the direct oversight of the Library’s security program including the daily oversight of the security contract
  13. Oversees the development and day-to-day management of the library’s security command center.
  14. Assists in development and oversight of department/team budgets as


  • Ability to balance library principles and best practices regarding security, access, safety and the value of the user
  • Ability to demonstrate vision, strategic thinking, collaboration and inclusive leadership skills, flexibility and adaptability; and willingness to embrace
  • Ability to recognize and set priorities and to use initiative and independent decision-making skills.
  • Ability to organize, direct, motivate and evaluate security staff and contractors, mentor others, and foster a team
  • Excellent communication, public speaking and presentation skills are
  • Knowledge of industry standards and best practices related to collections security.

Minimum Entrance Qualifications:


  1. Experience

At least (5) five years of full-time or equivalent part-time, relevant managerial experience in libraries, museums, or other related cultural heritage institutions. At least 2 years’ experience in a supervisory capacity. Significant and substantial current experience in administering a comparable program of Security management.


2.      Education

A bachelor’s degree in Business Management, Security Management or related field from a recognized college or university. Advanced pertinent education desirable. In exceptional instances, specialized education, training and/or experience may be substituted for part or all of the educational requirements.


3.      Other Requirements

  • Valid driver’s license.
  • Must be able to respond to emergency calls during off-hours.
  • Demonstrated ability to manage large number of employees in multiple locations.
  • Ability to develop and conduct training programs.
  • Working knowledge of security systems, including access control and security technologies.
  • Demonstrated knowledge of email, word-processing, spreadsheet, and project management software
  • Preferred certifications: Certified Protection Professional (CPP); Certified Institutional Protection Manager (CIPM)


  1. Ability to exercise good judgment and focus on detail as required by the job.
  2. Residency - Must be a resident of the City of Boston upon the first day of hire.
  3. CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.


Union/Salary Plan/Grade: non-union (PL2) / PM / 5

Hours per week: 35


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed