• Staff Assistant

    Posted Date 4 weeks ago(9/18/2019 8:07 AM)
    Req ID
    2019-17280
    Dept
    Boston Cntr - Youth & Families
    Position
    Regular Full-Time
    Location
    BCC-Central Office
    Union
    MYN
    Openings
    1
    Contact Email
    Aliya.Wilform@boston.gov
  • Overview:

     

    Brief Job Description (essential functions of the job):

     

    Performs administrative support functions for the Chief of Health and Human Services (HHS) to promote the Cabinet mission of engaging, advocating and serving the residents of Boston, especially the most vulnerable, to create a thriving, healthy and innovative Boston. Duties are performed under the general direction of the Cabinet Chief, reporting directly to the Health and Human Services Chief of Staff. One of seven staff members of the Cabinet-level team comprised of the Cabinet Chief, Chief of Staff, Organizing Director, Policy Director, Director of Communications & Planning, and Senior Advisor to the Chief. 

    Responsibilities:

    • Maintains Chief’s appointment schedule, ensuring that the calendar is up-to-date with the most accurate and necessary details.
    • Prepares event/meetings briefs and all materials needed for meeting/events in advance for Chief, the Mayor or delegates.
    • Serves as the front-facing person of the office for all calls, and walk-ins, providing information to the public as necessary.
    • Manages the Chief's correspondence and communications.
    • Creates, updates and maintains electronic and paper filing system and records.
    • Maintains and orders office supplies inventory.
    • Meets with supervisors and staff as as required and requested by supervisors.
    • Supports the department's day to day operations with clerical and office management taks such as producing information by taking notes, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphic.
    • Supports the Chief and Office of Health and Human Services as needed.
    • Performs other duties as required.

    Minimum Entrance Qualifications:

    • At least two (2) years of full-time, or equivalent part-time, experience in an administrative capacity.
    • Strong computer skills and email etiquette.
    • Working knowledge of MS Office software and Google-based applications.
    • Proficiency in utilizing technology for research and communication.
    • Strong oral, written, and organizational skills.
    • A proven ability to work collaboratively with the pubic and establish and maintain effective working relationships with co-workers and other departmental staff.  Demonstrated ability to work collaboratively in a team environment.
    • Ability and willingness to commit to the missions of the City of Boston.
    • Ability to exercise good judgment and focus on detail as required by the job.
    • Bilingualism in Spanish and/or one of the top five languages of Boston residents is a strong preference.

    BOSTON RESIDENCY REQUIRED.

     

    TERMS:

     

    Union/Salary Plan/Grade:  Non-Union / $45,000 annually

    Hours per week: 35

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