• Office Coordinator (Staff Asst)

    Posted Date 4 days ago(10/11/2018 1:54 PM)
    Req ID
    2018-15610
    Dept
    Office of Arts & Culture
    Position
    Regular Full-Time
    Location
    May Special Events & Tourisim
    Salary Min
    39,649.59
    Salary Max
    56,192.96
    Union
    MYO
    Openings
    1
    Posting End Date
    10/22/2018
    Contact Email
    Kara.Elliott-Ortega@boston.gov
  • Overview:

    Brief Job Description (essential functions of the job):

     

    The Office Coordinator is a key member of the Mayor’s Office of Arts and Culture. The Mayor’s Office of Arts and Culture manages varied projects that interact with the public directly as well as through the work of artists, community meetings with other City departments, and through its commissions and physical and digital platforms for the arts. While much of this work operates independently within the office, the Office Coordinator position is responsible for assisting in the finance and administration of MOAC’s larger and cross-cutting programs and events, centralizing and tracking MOAC’s work, and coordinating internal communications.

     

    Responsibilities:

     

    • Coordinates the schedule for Chief of Arts and Culture weekly as required.
    • Oversees MOAC operations, including incoming inquiries to the office, a calendar of department events, agendas for MOAC staff meetings, keeping minutes during meetings, and submitting office reports and forms
    • Reviews and executes the office’s rolling applications: the Opportunity Fund grant and City of Boston Artist Certification
    • Assists in the administration of MOAC’s large grant and fellowship review processes, including: the Artist Fellowship, the Emerge Artist award, the Poet Laureate, and the Boston Cultural Council Organizational Grants
    • Assists with payments for ongoing MOAC grants and contracts and procurement of goods and services
    • Staffs opportunities to share MOAC information/collateral such as conferences, public events, City of Boston open houses, etc.
    • Performs related work as required.

     

    Minimum Entrance Qualifications:

     

    • At least (2) two years relevant experience working in arts administration and operations.
    • Familiarity with the needs of different artistic disciplines, particularly the needs of individual artists and creatives.
    • Proficiency in Google products, including Mail, Google Drive, Docs, Sheets, Slides, and Calendar.
    • Excellent written and verbal communication skills. Customer service experience is a plus.
    • Ideal candidate must be very organized and self-motivated.
    • Strong trouble-shooting, problem-solving, and follow up capabilities are a must.
    • Ability to exercise good judgement and focus on detail as required by the job.



    Boston Residency Required

    Union/Salary Plan/Grade: Nonunion/MYO-04

    Hours Per Week: 35

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