• Program Assistant

    Posted Date 2 weeks ago(10/3/2018 9:30 AM)
    Req ID
    2018-15563
    Dept
    Office of Economic Development
    Position
    Regular Full-Time
    Location
    ASD-Min & Womens Bus. Office
    Salary Min
    45,723.16
    Salary Max
    67,841.38
    Union
    SU2
    Openings
    1
    Posting End Date
    10/15/2018
    Contact Email
    patti.arsenault@boston.gov
  • Overview:

    This is a provisional appointment

     

    Brief Job Description (essential functions of the job):

     

    Under the direction of the assigned Senior Manager or designee, the Program Assistant will provide support services for Small Business Development programs and project operations.

     

    Responsibilities:

    • Provides customer assistance and responds to constituent inquiries via phone, in person and website by providing public information on all programs and services.
    • Assists with administrative support to all units as required, including, but not limited to process program paperwork including constituent applications, vendor set up, and project funding.
    • Sets up service orders, purchase orders and processes invoices for all programs.
    • Assists staff with preparation for Request for Proposals and Contract.
    • Assists staff with project reporting, tracking systems and respond to department’s request for information.
    • Organizes workshop materials and dissemination of program marketing material.
    • Sets up and maintains file systems.
    • Schedules meetings, workshops and seminars.
    • Performs other related duties as required by the position.

     

    Minimum Entrance Qualifications:

    • At least two (2) years administrative experience required, preferably experience in public administration.
    • Demonstrated communication, interpersonal, organizational and follow-up skills.
    • Ability to manage several projects at once.
    • Working knowledge of computer based office software, such as MS Office (Word, Excel, and Google) Salesforce and PeopleSoft preferred.
    • Ability to exercise good judgment and focus on detail as required by the job.
    • Appropriate educational substitutions may be made.

     

    BOSTON RESIDENCY REQUIRED.

     

    Terms:

    Union/Salary Plan/Grade: SEIU 888/N-19

    Hours Per Week:35

     

     

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