• Senior Administrative Analyst

    Posted Date 2 weeks ago(6/6/2018 10:49 AM)
    Req ID
    2018-15181
    Position
    Regular Full-Time
    Dept
    Auditing Department
    Location
    Auditing Department
    Salary Min
    57,812.72
    Salary Max
    86,573.49
    Union
    SE1
    Openings
    1
    Posting End Date
    6/26/2018
    Contact Email
    Nelly.Lopez@boston.gov
  • Overview:

    This is a provisional appointment.

     

    Brief Job Description (essential functions of the job):

     

     

    Under general supervision, manages and oversees the operations of the Accounts Payable unit of the City’s Auditing Department.

    Responsibilities:

     

     

    • Manages the Accounts Payable program of the Auditing Department, including the establishment and communication of goals, objectives, and performance measures for the unit. Works with subordinate supervisors to plan and schedule work within the unit, develop performance goals and standards for staff, and establish or update business processes.
    • Oversees and participates in a variety of personnel transactions and human resource management activities regarding staff of the unit, such as any or all of the following: recruitment and selection, documentation and communication of performance, documentation and management of hours and attendance, employee separations, and similar items, in accordance with applicable rules, regulations, laws, and collective bargaining agreements.
    • Assists the Director of Accounts Payable with establishing and maintaining productive relationships city department staff, vendors, and other interested parties.
    • Schedules and monitors staff work to ensure that accounts payable transactions are performed accurately and within deadlines.
    • Manages quality assurance.
    • Prepares statistical analysis and reports of unit’s activities and transactions.
    • Ensures that the unit’s business processes and functions are consistent with modern and best practices. Reviews proposed changes to business procedures.
    • Participates in the planning, organizing, testing, and implementation of financial systems upgrades and modifications.
    • Performs complex financial or risk control analyses, special projects, or complex transactions, as needed.
    • Performs related work as required.

    Minimum Entrance Qualifications:

    • At least four (4) years of full-time, or equivalent part-time, experience in work in which the major duties included accounting, auditing, business, or related fields such as accounts payable, procurement, or related accounting transactions. 
    • At least one year in a supervisory capacity preferred.  
    • Ability to exercise good judgment and focus on detail. 
    • Knowledge and experience in management analysis, procedure analysis, and work simplification strongly preferred.
    • Experience with Microsoft Office Suite, specifically Word, Excel and Power Point.
    • Appropriate education substitutions can be made.

     

    Preferred Experience

    • An undergraduate degree in business, accounting, finance, or a related field, referred and may be substituted for two (2) years of the required experience.
    • Experience directly related to the essential duties and responsibilities, such as performing transactions related to accounting, bookkeeping, accounts payable, and/or accounts receivable transactions using an automated financial system comparable to the City’s systems.
    • Experience leading, training, or supervising staff.
    • Knowledge or experience with any or all of the following: the electronic systems used by the City of Boston for accounting, procurement, or other financial transactions; City of Boston Auditing department policies, procedures, ordinances, forms, and operating procedures related to procurement, contract administration, or accounts payable transactions.

     

    Boston Residency is Required

     

    TERMS:

     

    Union/Salary Plan/Grade:  SENA/MM1-6

    Hours per Week:  35

     

     

     

     

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