• Cash Management Auditor

    Posted Date 2 weeks ago(5/7/2018 4:33 PM)
    Req ID
    Regular Full-Time
    Boston Public Library
    BPL Accounting -2
    Salary Min
    Salary Max
    Contact Email
  • Overview:


    Brief Job Description (essential functions of the job):



    Under the direction of the Supervisor of Accounting, is responsible for collecting, depositing and reconciling all cash and credit card transactions and auditing all of our systems that record these transactions.



    Reports to

    Supervisor of Accounting or delegate.




    Scope of Responsibility


    1. Collects all cash from Pay 4 Print systems in all locations.
    2. Prepares, deposits to the bank and reconciles reports to the bank statement.
    3. Prepares cash deposit journal entries.
    4. Reconciles cash and credit/debit card bank transactions to all systems (Accounts Receivable through the accounting system, Fines through integrated library system, Pay for Print systems and transactions through the BPL website).
    5. Helps in developing cash/credit handling procedures and audit programs.
    6. Conducts and documents internal audits in accordance with audit programs.
    7. Prepares reports of findings and recommendations for improvement.
    8. Answers questions from departments concerning financial reports.

    9. Interacts with all employees that handle cash/credit, external auditors and bank officials.
    10. Contacts bank officials and library personnel to investigate discrepancies and makes necessary corrections.
    11. Processes, monitors and applies payments in a timely and competent manner.
    12. Travel to branch locations is periodically required.
    13. Prepares detailed monthly reports that reconcile to the general ledger balance sheet.
    14. Prepares ad hoc financial and budget reports upon request.
    15. Processes Accounts Payable vouchers when necessary.
    16. Performs other related and/or comparable duties as assigned by Supervisor of Accounting.




    • Ability to execute library policy.
    • Proficiency in MS Word, Excel, Access and accounting software.
    • Expertise to handle large quantities of cash.
    • General understanding of accounting control concepts and procedures.
    • Communicates effectively and presents ideas clearly.

    • Identifies, plans, and prioritizes job responsibilities and tasks; assists in determining and implementing project timelines.
    • Detail oriented, accurate and strong analytical skills.
    • Supports the vision of the BPL’s strategic framework – “Compass” – and embodies the principle of “Sustainable Organization,” including embracing fiscal transparency and stakeholder engagement.
    • Demonstrates initiative and appropriate independent decision making skills.

    • Ability to work in a confidential environment as a reliable team member.

    Minimum Entrance Qualifications:


    Education – Bachelor’s degree in a business discipline from recognized college or university.  Graduate degree in related field preferred. In exceptional instances specialized education, training, and/or experience may be substituted for a part or all of the educational requirements.



    • Two years or more experience in daily handling and reconciling of cash and ability to operate an adding machine.
    • Two years or more experience in handling complex accounts receivable duties in an accounting environment.
    • Responsibility with maintaining daily cash drawers and proper balancing procedures.
    • Banking, Retail or Auditing experience preferred.
    • Demonstrated ability to work both independently and as a team.


    Requirements- Valid driver’s license and ability to travel to BPL locations.


    Residency – Must be a resident of the City of Boston upon the first day of hire.


    CORI – Must successfully clear a Criminal Offenders Record Information check with the City of Boston.


    Bonding-Must be eligible for Bonding



    1. Ability to exercise good judgment and focus on detail as required by the job.
    2. Residency - Must be a resident of the City of Boston upon the first day of hire.
    3. CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.




    Union/Salary Plan/Grade:   PSA/P-2

    Hours per week:   35


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