• Operations Coordinator (Admin. Asst.)

    Posted Date 2 weeks ago(4/12/2018 4:45 PM)
    Req ID
    2018-15003
    Position
    Regular Full-Time
    Dept
    Dpt of Innovation & Technology
    Location
    ASD-Mgmt Information Systems
    Salary Min
    57,812.72
    Salary Max
    86,573.49
    Union
    SE1
    Openings
    1
    Posting End Date
    4/24/2018
    Contact Email
    Edwin.Pinkerton@Boston.Gov
  • Overview:

     

    This is a provisional appointment.

     

    Brief Job Description (essential functions of the job):

     

    The Department of Innovation and Technology (DoIt) is seeking an Operations Coordinator to join their Operations team. Under the general supervision of the Department of Innovation’s Director of Operations, the operations coordinator will perform a variety of human resource and financial functions, participate in special projects, use the BAIS Financials and Human Capital Management to research and report on information requests, and assists documenting business procedures.

     

     

    Responsibilities:

     

    • Assists with the day to day operations of the Department of Innovation and Technology.
    • Implements and documents the Department of Innovation and Technology operations procedures, rules, and regulations.
    • Coordinates the department's record management procedures.
    • Facilitates vendor outreach utilizing tools such as the City’s Supplier Portal.
    • Enters various financial transactions including but not limited to requisitions, purchase orders, receipts, invoices, bids, and contracts.
    • Tracks department expenditures against budgeted appropriations
    • Enters various human resources transactions including but not limited to PRC requests, budget amendments, job postings, and hiring requests.
    • Assists with onboarding, recruiting, and hiring tasks.
    • Reports on financial and human resource information requests.
    • Performs related work as required.

     

    Minimum Entrance Qualifications:

     

    • A minimum of two (2) years of full time, or equivalent part time experience in office management, office administration, business administration or business management is required.
    • An undergraduate degree from a recognized school with a major in business or public administration or equivalent is preferred and may be substituted for two (2) years of the required experience.  
    • Knowledge and experience in budget preparation and management analysis preferred.
    • Experience with Oracle PeopleSoft applications preferred.  Experience with GMail, Google Drive, Microsoft Word, Excel, Access and PowerPoint is preferred.
    • Strong presentation skills as well as strong interpersonal and organizational skills preferred.
    • Ability to exercise good judgment and focus on detail as required by the position.

     

    Boston Residency Required

     

    Terms:

     

    Union/Salary Plan/Grade:  SENA MM1-6

    Hours per week: 35

     

     

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