Financial Accounting Coordinator (Admin. Asst. (Finance))

1 week ago
Req ID
Regular Full-Time
Boston Retirement System
Ret Retirement Board
Salary Min
Salary Max
Contact Email



This is a provisional appointment.


Brief Job Description (essential functions of the job):


The Boston Retirement Board ("Board") seeks to provide accurate, timely and consistent guidance and benefits to its members. The Finance and Accounting unit performs several important duties central to the provision of those member services including maintenance of the Board's fiscal records, management of the Board budget including monthly analysis (actuals vs. budget), record keeping of the investments ($4+B holdings/$1B annual revenue) and completion of the 1099 process/reconciliation, and management of all Board contracts.  Additionally, the Finance & Accounting unit provides data and analysis for various groups within the Board and external agencies including, but not limited to the City of Boston and the Public Employee Retirement Administration Commission (PERAC).  There are three levels of Accountant in the Accounting Group:  Accountant, Senior Accountant, and Financial Accounting Coordinator.  The FAC will perform most work independently including special projects and provide assistance to Accountants and Senior Accountants as needed.  Collectively, they fulfill the fiscal responsibilities of the Board, performing tasks at the discretion of the Financial Officer.



1) Report to the Financial Officer.

2) Provide assistance and guidance to Accountants and Senior Accountants as necessary.

3) Maintain fiscal records of the Board according to generally accepted accounting principles.

4) Organize assignments for  the accounting team in the preparation of monthly, quarterly, and annual work papers, financial statements, reports, schedules, and footnotes for audits.

5) Help prepare and maintain accounting records for investments ($4+B assets).

6) Help prepare financial documents for various agencies, including PERAC, as needed.

7) Coordinate  tasks for the accounting team in the preparation of the annual budget for submission to the Board and the City of Boston.

8) Review and prepare entries for payroll, pension payments, reimbursements, cash receipts, make-ups, transfers-in, rollover payments, etc.

9) Reconcile monthly General Ledger records including, but not limited to: Accounts Payable; Accounts Receivable; cash; income, disbursements, and investment activity; all 3(8)c and 59A payments from other retirement systems; any discrepancies or other flagged transactions from the error reports.

10) Perform statistical analysis and evaluation of financial reports including variances.

11) Interact daily with the Board's investment managers, custodian bank, investment consultant, and other organizations (both within City Hall and external) to review and provide reports as necessary.

12) Review workflow transactions in the V3 Benefits Administration system according to department best practices guidelines.

13) Assist Member Services Representatives as necessary, serving as a subject matter expert for financial questions and issues.

14) Provide data and analysis as requested by other Board groups including Legal, Investments, and Compliance and QA. Support the annual PERAC audit as requested.

15) Work efficiently and effectively both as a team member and independently.

16) Identify any issues or impediments to timely completion of a task or report and take action to overcome those barriers including, but not limited to notifying management of the issue and the plan for resolution if known.

17) Complete special projects as assigned by senior management.

18) Proactively identify opportunities for improvement and contribute to the documentation of best practices and standards for the payroll function to ensure that knowledge is shared and maintained to the highest standard.

19) Perform related work as required.


Minimum Entrance Qualifications:


  • Two (2) years of fulltime, or equivalent part-time, work experience that requires knowledge of accounting principles and practices.  Additional experience preferred.
  • BA or BS in Accounting, Finance, or Business Administration or related field may be substituted for the required experience.
  • Ability to exercise good judgment and focus on detail as required by the job.



Boston Residency Required




Union/Salary Plan/Grade:  SEIU/RL-18

Hours per week:  35



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