City of Boston

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Senior Deputy Treasurer

Senior Deputy Treasurer

Req ID 
2017-12780
Position  
Regular Full-Time
Dept 
Treasury-Treasury Division
Location  
Tre Treasury-Treasury
Salary Min 
109,721.27
Salary Max 
137,583.70
Union  
EXM
Openings 
1
Posted Date 
5/5/2017
Posting End Date 
..
Contact Email 
Michael.Grant@boston.gov

More information about this job:

Overview:

Brief Job Description (essential functions of the job):

 

The Senior Deputy Treasurer is an executive level position for the City of Boston, serving as a Department Head, and is appointed by the Mayor. Under the general direction of the City’s Treasurer-Collector, directs and leads all aspects of the City's Treasury Division.

Responsible for the fiscal management of revenue and distributions, issuance of capital outlays (long-term debt), including the City’s debt portfolio and trust funds. Provides leadership and direction to all staff regarding statutory and regulatory requirements, City policies and procedures, as well as generally accepted accounting principles.

Responsibilities:

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

  • Directs and leads the City’s Treasury division.
  • Responsible for the fiscal management of revenue and distributions.
  • Responsible for the issuance of capital outlays (long-term debt), including the City’s debt portfolio and trust funds.
  • Oversees and leads the management and administration of the City’s trusts and OPEB funds.
  • Participates and advises on the establishment and communication of each unit’s goals, objectives, and performance measures. Works with unit managers to develop staffing plans, identify training needs, prioritize and plan projects, and communicate business processes and performance standards.
  • Oversees and provides advice in a variety of personnel transactions and human resource management activities regarding staff of the department, such as any or all of the following: recruitment and selection, documentation and communication of performance, employee relations, grievances or complaints, identifying training or development needs; documentation and management of hours and attendance, employee separations; and similar items, in accordance with applicable rules, regulations, laws, and collective bargaining agreements. Provides advice and guidance to managers and supervisors regarding staff management and personnel issues.
  • Develops and approves administrative procedures, record-keeping methods, business plans, staffing plans, strategic goals, and short-term and long-term objectives for the Division, with input from department managers and supervisors.
  • Works collaboratively with the City Collector-Treasurer and others to evaluate and identify changes to the division’s priorities, processes, organization, and systems.
  • Directs staff in the division, ensuring activities are in compliance with generally accepted accounting principles (GAAP) and standards (Financial Accounting Standards Board), as well as relevant statutes, ordinances, and regulations.
  • Oversees and participates in a variety of technical and analytic work in the division, such as budget development, accounting, cash management, and investment activities to ensure compliance with all applicable laws and policies.
  • Manages financial operations and administration of City revenue, cash management, banking, financial investments and administration trusts.
  • Manages cash flow forecasting and analysis and executes daily funding decisions.
  • Ensures all program requirements of the 403(b) Plan are compliant and managed according to Federal requirements.
  • Oversees the accurate and timely filing of financial reports and returns to the Internal Revenue Service, Massachusetts Department of Revenue, and the Massachusetts Division of Local Services.
  • Works collaboratively with division managers to evaluate and identify changes to the department’s priorities, processes, organization, and systems.
  • Ensures that the unit’s business processes and functions are consistent with modern and best practices. Develops recommended changes to business procedures.
  • Oversees the issuance of City debt. Manages the City’s debt portfolio.
  • Oversees and authorizes procurement and purchasing activities (such as banking services, investment consulting or management, legal counsel, etc.), to ensure compliance with city regulations and standards.
  • Conducts research and stays abreast of trends in municipal fiscal management, and prevailing, or best, practices. Evaluates and recommends business process changes and application modifications or enhancements.
  • Directs the planning, organizing, testing, and implementation of financial systems upgrades and modifications.
  • Manages cross-functional and complex projects; develops and executes work plans.
  • Participates in and represents the Collector-Treasurer on a variety of committees, working teams, task forces, or other groups, as appropriate.
  • Prepares and conducts presentations and briefings to committees and boards.
  • Represents the City before the City Council, Legislature and/or any governmental regulations.
  • Advises the Chief Financial Officer, department heads and city officials concerning financial and administrative matters, proposed legislation and fiscal policy and operations.
  • Coordinates and integrates the activities of the Treasury Department with the Auditor, Supervisor of Budgets, Purchasing Agent, Director of Human Resources, Chief Information Officer, Department Heads and City Officials, to ensure efficient and effective working relationships.
  • Performs related work as required.

Minimum Entrance Qualifications:

Education and Experience

At least six (6) years of full-time or equivalent part-time professional experience in work where the major duties included financial analysis, auditing, investment, or accounting duties involving the application of generally accepted accounting principles (GAAP) and financial standards, including at least three years in a supervisory or management capacity.

Appropriate education substitutions may be made.

Ability to:

  • Exercise good judgment and focus on detail as required by the job
  • Communicate effectively orally and in writing
  • Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephones
  • Use (or learn to use) computer software and systems applicable to the position
  • Follow oral and written instructions and procedures
  • Collect, organize, and interpret financial data
  • Compare data from a variety of sources for accuracy and completeness
  • Organize large volumes of detailed data and information
  • Verify and maintain accuracy of detailed data and information, detect data errors
  • Meet schedules and deadlines of the work unit
  • Maintain well-organized materials, files, systems and tools
  • Adapt to changes in work situations and priorities
  • Reason/analyze; use logic to identify and resolve problems
  • Make arithmetic computations rapidly and accurately
  • Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other city departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
  • Supervise, lead, train, guide, and mentor assigned staff
  • Communicate and motivate others to achieve the unit’s objectives, goals, and performance standards
  • Maintain favorable public relations

Other

  • BOSTON RESIDENCY REQUIRED.

PREFERRED QUALIFICATIONS

Any or all of the following:

An undergraduate degree (Bachelor’s) in business, accounting, finance, or a related field, plus at least four years of related professional experience.

A master’s degree in business, accounting, finance, or a related field, plus at least three years of related experience.

At least three years of managerial experience.

Experience directly related to the essential duties and responsibilities, such as supervising and performing research, analysis, and reconciliation related to accounting and financial transactions and investment activities for a municipality using an automated financial system comparable to the City’s systems.

Knowledge or experience with any or all of the following: the electronic systems used by the City of Boston for accounting, payroll, procurement, or other financial transactions; City of Boston Treasury department policies, procedures, ordinances, forms, and operating procedures related to accounting, auditing, procurement, contract administration, asset management, account/fund administration, payroll administration, accounts payable, accounts receivable transactions, or trust fund administration.

Terms:

Union/Salary Plan/Grade:  Nonunion/MM2-14

Hours per week:  35